Project Admin Executive

CUSTERA O&M PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Benefits offered by this job

Learning and development

Competitive remuneration

Exposure to live projects

Team culture

Job summary

Custera O&M Pte. Ltd. is seeking an organised Project Admin Executive to support project teams with administrative, workforce and document duties. Fresh graduates are welcome as the role ensures accurate records and timely coordination across site and Head Office.

The position involves visiting project sites, coordinating training and certifications, and managing both office and site-office logistics. Strong MS Office skills and attention to detail are essential.

Qualifications

• Diploma/Higher Nitec or equivalent qualification in Business Administration, Management or related discipline.
• Fresh graduates may be considered; experience in project, construction or site administration is an advantage.
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook and electronic filing.

Responsibilities

• Provide day-to-day administrative support to the Project Manager and project team.
• Maintain orderly electronic and hard-copy filing of correspondence, reports, records, forms and project documents.
• Track attendance, deployment, leave, time records and other workforce information for timely submission to Head Office.
• Coordinate training, safety-course enrolment, site access, certification and related administrative requirements.
• Prepare meeting agendas, minutes, trackers, presentations, reports and follow-up records.
• Coordinate office supplies, project stationery, fixed-asset records, deliveries and general site-office logistics.
• Support purchase requests, invoice documentation, claims records and other project administrative processes as assigned.
• Liaise with site personnel, subcontractors, suppliers and Head Office departments on administrative and documentation matters.
• Maintain confidentiality and accuracy when handling employee, commercial and project information.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Attention to detail

Education

Diploma/Higher Nitec in Business Admin or related

Job description

About Custera

Custera O&M Pte. Ltd. is an engineering-led infrastructure maintenance and renewal company making urban transport assets safer, smarter and more resilient. We combine inspection technologies, monitoring systems, digital platforms and specialist repair capabilities to support the lifecycle management of tunnels, viaducts and metro stations.

At Custera, safety is a value that guides every thing we do. We encourage employees to speak up, collaborate across teams, improve practical ways of working and respect every voice.

About the Role

We are seeking an organised and dependable Project Admin Executive to provide administrative, workforce and document support to our project teams. The role helps keep daily project operations running smoothly through accurate records, timely coordination and effective follow-up with site and Head Office teams. Fresh graduates with strong administrative skills are welcome to apply.

Key Responsibilities

• Provide day-to-day administrative support to the Project Manager and project team.
• Maintain orderly electronic and hard-copy filing of correspondence, reports, records, forms and project documents.
• Track employee and worker attendance, deployment, leave, time records and other workforce information for timely submission to Head Office.
• Coordinate training, safety-course enrolment, site access, certification and related administrative requirements.
• Prepare meeting agendas, minutes, trackers, presentations, reports and follow-up records.
• Coordinate office supplies, project stationery, fixed-asset records, deliveries and general site-office logistics.
• Support purchase requests, invoice documentation, claims records and other project administrative processes as assigned.
• Liaise with site personnel, subcontractors, suppliers and Head Office departments on administrative and documentation matters.
• Maintain confidentiality and accuracy when handling employee, commercial and project information.

Qualifications & Requirements

• Diploma, Higher Nitec or equivalent qualification in Business Administration, Management or a related discipline.
• Fresh graduates may be considered; experience in project, construction or site administration is an advantage.
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook and electronic filing.
• Good written and verbal communication skills, with strong attention to detail.
• Able to organize multiple priorities, follow through on deadlines and work independently in a fast-paced environment.
• Professional, service-oriented and able to coordinate confidently with employees at different levels.

Work Arrangement

This role supports both office and project-site operations. The incumbent must be prepared to visit project sites and performad hoc shift work outside normal working hours when required. Timing will depend on the assigned project.

What We Offer

• Exposure to civil, infrastructure maintenance and asset-renewal projects in Singapore.
• Opportunities to work with engineering, inspection, monitoring and digital solutions in live operating environments.
• A collaborative and professional team culture that values safety, practical problem-solving and continuous improvement.
• Learning and development opportunities to build technical and project-delivery capability.
• Competitive remuneration and employee benefits commensurate with experience and performance.