Project Admin Assistant

PROSKILL WORKFORCE PTE. LTD.; Singapore; On-site; SGD 28,000 - 36,000; Full time

Job summary

PROSKILL WORKFORCE PTE. LTD. in Singapore is seeking a detail-oriented Document Control Assistant to support a project delivery team. You will handle document controls tasks, coordinate project files, and prepare progress reports.

No prior experience required; fresh graduates are encouraged. Proficiency in Microsoft Office and strong organizational and communication skills are essential to succeed in a fast-paced environment.

Qualifications

• Fresh graduates welcome to apply.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management abilities.
• Excellent interpersonal and written communication skills.
• Ability to learn project procedures and new software quickly.

Responsibilities

• Perform document controls tasks and apply related procedures.
• Coordinate project files and prepare progress reports.
• Arrange meetings and conference calls; maintain files.
• Support QA/QC by ensuring document completeness and accuracy.
• Track incoming/outgoing documents (electronic and hardcopy).
• Maintain submittal registers and handle ad-hoc admin duties.

Skills

Microsoft Office Suite

Organizational skills

Communication skills

Independent work

Attention to detail

Job description

Job Description

• Perform multiple, related document controls tasks, and apply document control procedures to resolve problems which may be non-routine in nature.
• Escalate complex problems as needed, and exchange information related to assignments and document controls procedures.
• Support members of a project delivery team by coordinating project files, preparing project progress reports, arranging meetings and conference calls, and maintaining files.
• Perform a variety of administrative tasks in support of document controls maintenance for project.
• May assemble and bind final copy involving spiral bind or related equipment.
• Ensure document qualities which include completeness and accuracy (QA/QC) with established procedures and updates.
• Tracking of all incoming and outgoing document correspondences and transmissions for both electronic and hardcopy.
• Maintain registers for all submittals project documentation.
• Ad-hoc administrative duties, as and when required

Requirements

• No prior experience required, fresh graduates are highly encouraged to apply
• IT skills -– Proficiency in Microsoft Office (Intermediate) (Word, Excel, Powerpoint, Outlook, Teams, Sharepoint)
• Strong organizational skills, ability to manage large volumes of documents and work in a fast-paced environment.
• Able to prioritize important or urgent matters
• Have excellent inter-personal and communication skills for coordination with team members, client and other stakeholders.
• Able to learn project specific procedures and new software independently.
• Have the initiative to explore new ways of doing things, recommend improvements and expand knowledge and awareness.
• Responsible and takes ownership.
• Able to work independently with minimum supervision and positive work attitude.