Project Admin & Documentation Specialist

Ascendion; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

Ascendion is seeking a proactive Project Administrator to coordinate meetings, workshops, and review sessions in Singapore. You will manage agendas, take accurate minutes, circulate them promptly, and track action items.

You will maintain project documentation, registers, dashboards, and governance records, act as the project librarian for SharePoint, and provide logistics and onboarding support for new team members. You may handle procurement tasks and assist with audits to ensure compliance.

Qualifications

• Strong organizational skills with attention to detail and accuracy.
• Proficiency in Word, Excel, PowerPoint and SharePoint.
• Familiarity with Agile and Waterfall project management.
• Ability to multitask, prioritize effectively, and work independently with minimal supervision.

Responsibilities

• Schedule and coordinate project meetings, workshops, and review sessions.
• Prepare agendas, take accurate meeting minutes, and circulate promptly.
• Track action items and follow up with responsible parties.
• Maintain project documentation, registers, trackers, and dashboards.
• Ensure compliance with project governance standards, policies, and documentation requirements.
• Act as a project librarian, keeping SharePoint well-structured, up-to-date, and easy to navigate.
• Provide logistical and administrative support for project activities.
• Support onboarding of new team members (e.g., tool access, documentation handover).
• Handle procurement-related administrative tasks (e.g., raising POs, vendor coordination) when required.
• Assist with audit, compliance, and document checks.

Skills

Organizational skills

MS Office

SharePoint

PM methodologies

Multitasking

Tools

MS Office

SharePoint

Job description

Ascendion is seeking a proactive Project Administrator to coordinate meetings, workshops, and review sessions in Singapore. You will manage agendas, take accurate minutes, circulate them promptly, and track action items.

You will maintain project documentation, registers, dashboards, and governance records, act as the project librarian for SharePoint, and provide logistics and onboarding support for new team members. You may handle procurement tasks and assist with audits to ensure compliance.