Project Administration & Coordination Specialist

Pro-Matrix Pte Ltd; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

Pro-Matrix Pte Ltd in Singapore is seeking a Project Administrator to support project teams across a range of initiatives. You will handle administrative preliminaries, site setup, scheduling, documentation management via digital platforms, and assist in budget tracking and cost-saving initiatives.

You will coordinate with Project Directors/Managers and multiple departments, ensure timely reporting, maintain SharePoint documents, and drive process improvements in line with ISO requirements while

Qualifications

• Experience in project administration or coordination environments.
• Familiarity with document control and ISO requirements.
• Proficient in Microsoft 365 tools including SharePoint.

Responsibilities

• Collaborate with Project Director/Manager to understand requirements and timelines.
• Provide administrative support to project team including site setup and meetings scheduling.
• Maintain project documentation via digital platforms and SharePoint.
• Coordinate communication between project stakeholders and internal departments.
• Assist in resource allocation and budget tracking; support cost-saving initiatives.
• Oversee documentation creation and updates, ensuring retention policy compliance.
• Facilitate project communications and reporting with management and Corporate Division.
• Assist in organizing Weekly Project Operation Meetings and reporting.
• Negotiate with vendors for services and monitor vendor performance.
• Participate in digitalization projects as part of company transformation.

Skills

Project coordination

Administrative support

Budget monitoring

Vendor management

Document management

SharePoint

ISO compliance

Digitalization projects

Cross-team communication

ACC (Autodesk Construction Cloud)

Tools

Autodesk Construction Cloud (ACC)

SharePoint

Job description

Pro-Matrix Pte Ltd in Singapore is seeking a Project Administrator to support project teams across a range of initiatives. You will handle administrative preliminaries, site setup, scheduling, documentation management via digital platforms, and assist in budget tracking and cost-saving initiatives.

You will coordinate with Project Directors/Managers and multiple departments, ensure timely reporting, maintain SharePoint documents, and drive process improvements in line with ISO requirements while