Project Admin & Coordination Specialist

SING TATT CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

SING TATT CONSTRUCTION PTE. LTD. is seeking a Project Administrator/Coordinator to provide administrative, documentation, and procurement support to ensure timely project execution in Singapore.

You will work closely with the Project Manager, clients, consultants, contractors, suppliers, and authorities to keep projects on track. This role focuses on document control, meeting coordination, progress reporting, and site logistics.

Responsibilities

• Maintain, organize, and update all project documents with proper filing and version control.
• Coordinate with clients, consultants, contractors, suppliers, and internal teams on project matters.
• Arrange project meetings, site meetings, site visits, inspections, and prepare minutes.
• Monitor schedules, progress trackers, and prepare status and handover reports.
• Assist with procurement: obtain quotations, submit bids, process purchase orders, and track deliveries.
• Coordinate manpower, materials, equipment, deliveries, and site-related resources.
• Prepare quotations, proposals, and financial documents; assist with invoices and payments.
• Assist in permit applications, PTW, authority submissions, and maintain compliance docs.
• Prepare project emails, letters, notices, and other correspondence; provide general support.
• Perform any other duties as assigned by management and ensure safety and policies compliance.

Job description

SING TATT CONSTRUCTION PTE. LTD. is seeking a Project Administrator/Coordinator to provide administrative, documentation, and procurement support to ensure timely project execution in Singapore.

You will work closely with the Project Manager, clients, consultants, contractors, suppliers, and authorities to keep projects on track. This role focuses on document control, meeting coordination, progress reporting, and site logistics.