Project Administration & Coordination Specialist

ENCASA ASIA EMPLOYMENT SERVICES LLP; Singapore; On-site; SGD 22,000 - 31,000; Full time

Benefits offered by this job

Attractive welfare benefits

Career advancement opportunities

Job summary

ENCASA ASIA EMPLOYMENT SERVICES LLP seeks an organized project administration professional to maintain project records, coordinate communications, and support procurement and site activities across diverse building projects in Singapore. The role offers a clear path for career progression and a stable full-time employment with attractive benefits.

Based at our Woodlands HQ, you will manage documentation, schedule meetings, prepare reports, and ensure timely submissions to clients and

Responsibilities

• Maintain, organize, and update project documents, records, correspondence, and files, ensuring proper document and version control.
• Prepare, compile, distribute, and submit documents to clients, consultants, contractors, suppliers, and relevant authorities.
• Coordinate and follow up with clients, consultants, contractors, suppliers, and internal teams on project matters.
• Arrange project and site meetings, visits, inspections, and activities.
• Prepare meeting minutes, attendance records, and action lists.
• Update project schedules, progress trackers, status reports, and handover records.
• Assist in compiling progress updates and preparing reports and submissions for management and relevant parties.
• Assist with obtaining and comparing quotations, preparing purchase orders, coordinating procurement requirements and commercial documents
• Liaise with suppliers on pricing, material availability, and delivery schedules, and monitor timely delivery to site.
• Coordinate manpower, materials, equipment, deliveries, and work arrangements with site personnel, contractors, suppliers, and internal teams.
• Follow up on site requirements and elevate outstanding issues to the Project Manager or relevant person-in-charge.
• Assist with invoice submissions, payment follow-ups, expense tracking, purchase orders, and maintaining financial records.
• Assist with permit applications, PTW (Permit to Work), authority submissions, inspection documents, approvals, and other compliance requirements, ensuring timely submission and proper recordkeeping.

Job description

ENCASA ASIA EMPLOYMENT SERVICES LLP seeks an organized project administration professional to maintain project records, coordinate communications, and support procurement and site activities across diverse building projects in Singapore. The role offers a clear path for career progression and a stable full-time employment with attractive benefits.

Based at our Woodlands HQ, you will manage documentation, schedule meetings, prepare reports, and ensure timely submissions to clients and