Project Admin Cum Purchaser (Construction) [SL]

WECRUIT PTE. LTD.; Singapore; On-site; SGD 3,000 - 5,400; Full time

Job summary

WECRUIT PTE. LTD. in Singapore seeks a diligent Administrative Assistant/Project Coordinator to support the Project Director and QS Manager in daily operations.

You will prepare meeting minutes, manage project documentation, handle communications, and assist with procurement processes, invoices, and audit-compliant records. Proficiency in Microsoft Office is required, with at least 3 years in construction or related fields.

Qualifications

• GCE 'O' Level or equivalent is required.
• 3 years experience in construction or relevant field.
• Proficient in Microsoft Office and computer-literate.

Responsibilities

• Prepare meeting minutes and manage project documentation, records, and staff timesheets.
• Ensure documentation complies with audit requirements and ISO policies.
• Receive and direct visitors, respond to site enquiries, and coordinate with HQ.
• Manage telephone calls, emails, and correspondence for the Project Director and project team.
• Prepare petty cash reports, payment recommendation forms, PRs, POs, WOs, and RFQs.
• Negotiate with subcontractors and suppliers for best pricing and terms.
• Plan and coordinate transportation route schedules.
• Source materials, tools, machinery, and equipment for projects.
• Compile and verify DOs and invoices for payment processing.

Education

GCE 'O' Level or equivalent

Tools

Microsoft Office

Job description

• Prepare meeting minutes and manage project documentation, records, and staff timesheets.
• Ensure all documentation complies with audit requirements and adheres to ISO policies and procedures.
• Receive and direct visitors, respond to site enquiries, and coordinate with the HQ corporate office.
• Manage telephone calls, emails, and correspondence on behalf of the Project Director and project team members, redirecting matters where appropriate.
• Prepare petty cash reports, payment recommendation forms, purchase requisitions, purchase orders, work orders, and requests for quotations (RFQs).
• Negotiate with subcontractors and suppliers to obtain the best pricing and procurement terms.
• Plan and coordinate transportation route schedules.
• Source materials, tools, machinery, equipment, and other miscellaneous project-related purchases.
• Compile and verify supporting documents such as Delivery Orders (DOs) and invoices for payment processing and approval.
• Provide administrative support to the Project Director and QS Manager on ad hoc matters.

Requirements

• GCE ‘O’ Level qualification or equivalent.
• 3 years experience in construction or relevant field.
• Proficient in Microsoft Office and computer-literate.