Purchaser Cum Admin Executive

SINGCON (M&E) Services Pte Ltd; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

SINGCON (M&E) Services Pte Ltd is seeking a procurement-focused professional to support construction projects. You will source, evaluate, and negotiate with suppliers, prepare POs, and coordinate deliveries to sites to ensure schedules are met.

You will also manage documentation, maintain supplier records, and assist with manpower administration and office tasks, collaborating with project and accounts teams to process invoices and claims.

Qualifications

• Diploma in Supply Chain, Business Administration, or related field.
• Minimum 2 years’ experience in procurement or administration, preferably construction/main contractor.
• Proficient in Microsoft Office; ERP/procurement systems experience a plus.
• Strong negotiation and communication skills; able to coordinate between suppliers, project teams, and site staff.
• Able to multi-task, work independently, and meet deadlines.

Responsibilities

• Source, evaluate, and negotiate with suppliers/subcontractors for construction materials, tools, equipment, and services.
• Prepare material request forms, obtain quotations, evaluate cost competitiveness, and issue POs in line with procedures.
• Coordinate deliveries to project sites, ensuring timeliness and adherence to schedules.
• Monitor site material inventory, track usage, and liaise with site supervisors/engineers for requests.
• Maintain supplier database and assess supplier performance for reliability, pricing and quality.
• Resolve discrepancies relating to deliveries, invoices, or quality issues.
• Handle documentation for procurement, contracts, and project-related correspondence.
• Maintain filing of POs, invoices, delivery orders, and supplier agreements.
• Assist with manpower admin tasks (worker docs, safety passes, permits).
• Support office management tasks and coordinate with project and accounts on invoices and claims.

Skills

Negotiation

Communication

Coordination

Time management

Multitasking

Education

Diploma in Supply Chain or related field

Tools

Microsoft Office

ERP/Procurement systems

Job description

Key Responsibilities

Procurement (Construction Focus)

• Source, evaluate, and negotiate with suppliers/subcontractors for construction materials, tools, equipment, and services.
• Prepare material request forms, obtain quotations, evaluate cost competitiveness, and issue purchase orders (POs) in line with company procedures.
• Coordinate deliveries to project sites, ensuring timeliness and compliance with project schedules.
• Monitor inventory of site materials, track usage, and liaise with site supervisors/engineers for material requests.
• Maintain supplier database and assess supplier performance for reliability, pricing, and quality.
• Resolve discrepancies relating to deliveries, invoices, or quality issues.

Administration Support

• Handle documentation for procurement, contracts, and project-related correspondence.
• Maintain proper filing of POs, invoices, delivery orders, and supplier agreements.
• Assist with manpower-related administrative tasks (e.g., worker documentation, safety passes, permit renewals) as required.
• Support office management tasks such as stationery and supplies, scheduling, and record keeping.
• Coordinate with project and accounts teams to ensure smooth processing of invoices and claims.

Requirements & Qualifications

• Diploma in Supply Chain, Business Administration, or related field.
• Minimum 2 years’ experience in procurement or administration, preferably within construction / main contractor environment.
• Strong knowledge of construction materials, vendors, and site operations is an advantage.
• Proficient in Microsoft Office (Excel, Word, Outlook); experience in ERP/procurement systems is a plus.
• Good negotiation and communication skills, with ability to coordinate between suppliers, project teams, and site staff.
• Able to multi-task, work independently, and meet deadlines in a fast-paced environment.