Project Coordinator

NINE SUITES CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 39,000 - 65,000; Full time

Job summary

NINE SUITES CONSTRUCTION PTE. LTD. is seeking a Project Administrator to support the Project Manager in coordinating construction activities and documentation on site.

You will attend kick-off, consultant, and daily progress meetings, assist with shop drawings, risk assessments, permits, and QA/QC records. You will help control costs, ensure safety inductions, and coordinate site teams, driving smooth project execution and timely reporting.

Qualifications

• Technical or vocational qualification in Engineering, Mechanical & Electrical, Construction Management, or related field.
• At least 2 years in project administration, coordination, or construction-related support.
• Skills in project planning, scheduling, documentation, and reporting.

Responsibilities

• Assist Project Manager in coordinating project management activities for smooth execution.
• Attend kick-off meetings, consultant meetings, technical/coordination meetings, daily progress meetings and project closure.
• Assist in preparing shop drawings and submissions with Drafting Department.
• Assist in risk assessment and other risk management activities.
• Communicate risk control measures and ensure safety inductions and permits for contractors.
• Ensure adherence to SWP and report shortfalls to PM/PD.
• Resolve site problems proactively and seek PM guidance as needed.
• Prepare project progress reports and QA/QC records; document defects.
• Coordinate daily activities of workers and ensure proper performance on site.
• Assist in cost control by reducing wastage and labour usage.

Skills

Project coordination

Risk assessment

Safety induction

QA/QC documentation

Cost control

Procurement & contract management

Team morale & coordination

Education

Engineering/Mechanical & Electrical/Construction Management qualification

Job description

Job Description

• Assists Project Manager in the co-ordination of project management activities to ensure that projects are executed in a smooth and effective manner.
• Attends external project kick-off meetings, meetings with consultants as well as technical and coordination meetings, daily project meetings and internal project closure meeting.
• Assists Project Manager in carrying out all shop drawings and submission with Drafting Department.
• Assists Project Manager in carrying out risk assessment and other risk management activities.
• Makes recommendations on risk control measures; communicating risk assessment to all workers.
• Ensures all contractors are safety inducted and issued with Permit before work commencement.
• Ensures the adherence to the safe work procedure (SWP) established; to inform project manager or project director of any shortcoming in the SWP or risk control measures implemented.
• Resolves site problems proactively in a timely manner and seeks advice from Project Manager as appropriate.
• Ensures the timely preparation of project progress and other reports .
• Follows up on all aspects of QA/QC matters ; records all defects works and ensure proper documentation.
• Co-ordinates daily activities of workers' duties and to ensure that they are performed in a proper manner.
• Makes daily checks on work progress, housekeeping and safety implementation on site with safety personnel.
• Assists in cost control by cutting materials wastage, reducing labour cost, usage of tools and equipment, etc.
• Assists the Project Manager in conducting Mass Tool Box meeting with safety personnel.
• Orders materials required for projects.
• Ensures proper project documentation including email communication.
• Issues work checklists for site supervisor.
• Initials and controls all delivery orders.
• Assists in promoting good team morale and team spirit in the project team.
• Any other duties as assigned.

Job Requirement

• At least possess a technical or vocational qualification in Engineering, Mechanical and Electrical, Construction Management , or a related field
• Minimum 2 years in project administration, coordination, or construction-related support role
• Skill in project planning and scheduling
• Project Documentation and Reporting
• Procurement and Contract Management