Construction Project Admin [SL]

WECRUIT PTE. LTD.; Singapore; On-site; SGD 33,480 - 44,640; Full time

Job summary

WECRUIT PTE. LTD. is hiring for an administrative role in Singapore. The candidate will manage project documentation, prepare meeting minutes, coordinate with the corporate office, and handle correspondence for the Project Director. An ideal candidate should have at least 3 years of experience in construction and be proficient in Microsoft Office.

The role also involves negotiating with suppliers, managing petty cash reports, and coordinating project-related logistics. Strong organizational skills and a GCE ‘O’ Level qualification are required.

Qualifications

• Minimum 3 years experience in construction or relevant field.
• Proficient in Microsoft Office and computer-literate.

Responsibilities

• Prepare meeting minutes and manage project documentation.
• Ensure documentation complies with audit requirements.
• Coordinate with the HQ corporate office.
• Manage correspondence on behalf of the Project Director.
• Prepare petty cash reports and purchase requisitions.
• Negotiate with subcontractors and suppliers.
• Plan and coordinate transportation route schedules.
• Source materials and project-related purchases.

Skills

Proficient in Microsoft Office

Strong communication skills

Negotiation

Education

GCE ‘O’ Level qualification or equivalent

Job description

Responsibilities

• Prepare meeting minutes and manage project documentation, records, and staff timesheets.
• Ensure all documentation complies with audit requirements and adheres to ISO policies and procedures.
• Receive and direct visitors, respond to site enquiries, and coordinate with the HQ corporate office.
• Manage telephone calls, emails, and correspondence on behalf of the Project Director and project team members, redirecting matters where appropriate.
• Prepare petty cash reports, payment recommendation forms, purchase requisitions, purchase orders, work orders, and requests for quotations (RFQs).
• Negotiate with subcontractors and suppliers to obtain the best pricing and procurement terms.
• Plan and coordinate transportation route schedules.
• Source materials, tools, machinery, equipment, and other miscellaneous project-related purchases.
• Compile and verify supporting documents such as Delivery Orders (DOs) and invoices for payment processing and approval.
• Provide administrative support to the Project Director and QS Manager on ad hoc matters.

Requirements

• GCE ‘O’ Level qualification or equivalent.
• 3 years experience in construction or relevant field.
• Proficient in Microsoft Office and computer-literate.