Administrative Assistant

Koyo Engineering (S.E. Asia) Pte Ltd; Singapore; On-site; SGD 3,200 - 4,400; Full time

Job summary

Koyo Engineering (S.E. Asia) Pte Ltd is seeking an organized administration professional to support daily operations in Singapore. You will handle office tasks, staff data maintenance, and coordination of project insurance and documents.

The role requires a diploma with 3 years of relevant experience, preferably in M&E construction, and a proactive, detail‑oriented mindset capable of multitasking under pressure.

Qualifications

• GCE O/ A Level or Diploma with minimum 3 years' experience, preferably in M&E construction.
• Experience with ISO, OH&S, Compliance/Internal Audit, document control is a plus.
• Pro-active, responsive, detail-oriented and able to multitask under pressure.

Responsibilities

• Support the office on administrative matters and ad-hoc orders.
• Update staff information and maintain confidential personnel files.
• Handle project insurance and insurance claims.
• Answer calls, greet visitors and serve refreshments.
• Manage office mail, couriers and general correspondence.
• Maintain filing and document retrieval system.
• Monitor deadlines related to equipment and asset maintenance.
• Assist Project Team with monitoring, scheduling and technical detailing.
• Provide ad-hoc admin support to other departments.

Skills

Multitasking

Attention to detail

Initiative

Education

Diploma or equivalent

Job description

Responsibilities:

• Support the office on all administrative matters and ad-hoc orders (stationeries, pantry supplies, business cards, letterhead, festive items and etc.)
• Updating of staff information in database and Personnel File Maintenance and ensuring confidentiality at all times
• Handles project insurance and its insurance claims
• Answering and filtering incoming telephone calls and receiving visitors and serve refreshments
• Manage office mails and couriers and handle any general correspondence
• Maintain an efficient system for filing and retrieval of documents
• Monitor deadlines and follow up actions in relation to equipment and assets maintenance
• Assist the Project Team such as project monitoring, scheduling, technical detailing and perform work task as assigned.
• Provide other ad‑hoc administrative support to other departments as and when assigned

Requirements:

• GCE ‘O’ / ’A’ Level / Diploma with minimum 3 yrs working experience preferably in M&E Construction companies
• Experience in ISO, OH&S, Compliance / Internal Audit, document control / filing system will be an added advantage
• Pro‑active attitude, responsive, able to multitask well & eye for details
• Ability to exercise initiative, work independently and under pressure