Project Admin Coordinator (Construction) - Up to $2.8K + Bonus

RECRUIT NOW SINGAPORE PTE. LTD.; Singapore; On-site; SGD 28,000 - 34,000; Full time

Job summary

RECRUIT NOW SINGAPORE PTE. LTD. is seeking a project admin coordinator to support construction project operations, documentation, procurement and coordination at site in Woodlands, Singapore.

The role requires an organised and detail-oriented approach to ensure smooth and timely project execution. Responsibilities include document control, coordinating with managers, contractors and suppliers, arranging site visits, tracking schedules and progress, assisting with procurement and invoicing, and

Qualifications

• Minimum GCE O-Level qualification or equivalent.
• At least 1 year of relevant experience in construction.
• Experience in project administration, documentation or site coordination.
• Proficient in Microsoft Office and general admin tasks.
• Good communication, organisational and multitasking skills.
• Detail-oriented and able to coordinate with multiple stakeholders.

Responsibilities

• Manage project documentation, filing, correspondence and submissions.
• Coordinate with Project Managers, contractors, consultants and suppliers.
• Arrange project meetings, site visits and inspections, including preparing meeting minutes.
• Monitor project schedules, progress reports and outstanding action items.
• Assist with procurement, quotations, purchase orders and material deliveries.
• Support invoice submissions, payment follow-ups and expense tracking.
• Coordinate site manpower, equipment, materials and daily project requirements.
• Assist with permit applications, PTW documentation and authority submissions.

Skills

Organisational skills

Communication

Multitasking

Attention to detail

Education

GCE O-Level or equivalent

Tools

Microsoft Office

Job description

Location: Woodlands, Singapore

Salary: Up to S$2,800 Basic + Variable Bonus

Working Days: Monday to Saturday (5.5-Day Work Week)

Working Hours:
Monday - Friday: 9:00 AM - 6:00 PM
Saturday: 9:00 AM - 1:00 PM

About the Role

Our client is seeking an organised and detail-oriented Project Admin Coordinator to support construction project operations, documentation, procurement and coordination, ensuring smooth and timely project execution.

Key Responsibilities

• Manage project documentation, filing, correspondence and submissions.
• Coordinate with Project Managers, contractors, consultants and suppliers.
• Arrange project meetings, site visits and inspections, including preparing meeting minutes.
• Monitor project schedules, progress reports and outstanding action items.
• Assist with procurement, quotations, purchase orders and material deliveries.
• Support invoice submissions, payment follow-ups and expense tracking.
• Coordinate site manpower, equipment, materials and daily project requirements.
• Assist with permit applications, PTW documentation and authority submissions.

Requirements

• Minimum GCE O-Level qualification or equivalent.
• At least 1 year of relevant experience in the construction industry is mandatory.
• Experience in project administration, documentation or site coordination.
• Proficient in Microsoft Office and general administrative tasks.
• Good communication, organisational and multitasking skills.
• Detail-oriented, proactive and able to coordinate with multiple stakeholders.

Salary & Benefits

• Basic Salary: Up to S$2,800/month
• Variable Bonus
• 5.5-Day Work Week