Project Admin Coordinator

RECRUIT NOW SINGAPORE PTE. LTD.; Singapore; On-site; SGD 28,000 - 34,000; Full time

Job summary

RECRUIT NOW SINGAPORE PTE. LTD. is seeking a capable Project Coordinator to manage project documentation, coordinate with clients and teams, and support procurement and site activities in Woodlands, Singapore.

The role covers document control, meeting coordination, progress tracking, and preparing commercial documents. Strong organizational and communication skills are essential to succeed in this on-site position.

Qualifications

• O level or above is required.
• At least 1 year of relevant experience.

Responsibilities

• Maintain and manage project documentation, records, correspondence and document control.
• Coordinate with clients, consultants, contractors, suppliers and internal teams on project matters.
• Arrange project and site meetings, prepare minutes and follow up on outstanding actions.
• Update project schedules, progress trackers, status reports and handover documentation.
• Assist with procurement, quotation comparisons, purchase orders and supplier coordination.
• Coordinate manpower, materials, equipment, deliveries and site requirements.
• Prepare quotations, proposals, invoices and other commercial documents; assist with payment follow-ups and expense tracking.
• Coordinate permit applications, PTW, authority submissions, inspections and compliance documentation.
• Prepare project-related emails, letters, reports and submissions.
• Provide administrative support to the Project Manager and project team, and perform other ad-hoc duties as assigned.

Skills

Project coordination

Documentation

Administrative support

Education

O level & above

Job description

• Up till $2800 basic + Variable Bonus
• Work Location: Woodlands
• Work time: Monday to Friday, 9am to 6pm and Saturday, 9am to 1pm
• Established Singapore-Based Construction and Design & Build Contractor
• Exposure to Residential, Commercial and Industrial Projects
• Hands-On Experience in Project Coordination and Documentation
• Involvement in Procurement, Site Coordination and Project Administration

Job Description:

• Maintain and manage project documentation, records, correspondence and document control.

• Coordinate with clients, consultants, contractors, suppliers and internal teams on project matters.

• Arrange project and site meetings, prepare minutes and follow up on outstanding actions.

• Update project schedules, progress trackers, status reports and handover documentation.

• Assist with procurement, quotation comparisons, purchase orders and supplier coordination.

• Coordinate manpower, materials, equipment, deliveries and site requirements.

• Prepare quotations, proposals, invoices and other commercial documents; assist with payment follow-ups and expense tracking.

• Coordinate permit applications, PTW, authority submissions, inspections and compliance documentation.

• Prepare project-related emails, letters, reports and submissions.

• Provide administrative support to the Project Manager and project team, and perform other ad-hoc duties as assigned.

Requirements:

• O level & above

• 1 year relevant experience