Project Admin

ENCASA ASIA EMPLOYMENT SERVICES LLP; Singapore; On-site; SGD 22,000 - 33,000; Full time

Benefits offered by this job

Attractive welfare benefits

Career advancement opportunities

Job summary

ENCASA Asia Employment Services LLP is seeking a capable project administration professional in Singapore. You will manage project documents, coordinate meetings, and liaise with clients and suppliers to ensure timely submissions and accurate recordkeeping.

The role offers a competitive salary with a variable bonus and attractive welfare benefits, based at our HQ in Woodlands. Career progression opportunities are highlighted in the benefits package.

Responsibilities

• Maintain, organize, and update project documents, records, correspondence, and files with version control.
• Prepare, compile, distribute, and submit documents to clients, consultants, contractors, suppliers, and authorities.
• Coordinate with clients, consultants, contractors, suppliers, and internal teams on project matters.

Job description

$2,000 - $3,000 + Variable Bonus

A reputable main contractor with a strong track record in HDB, Condo, Landed Property, Commercial & Industrial Buildings.

5.5 days - Based in HQ: Woodlands

Attractive welfare benefits + Opportunities for career improvement

Responsibilities

• Maintain, organize, and update project documents, records, correspondence, and files, ensuring proper document and version control.
• Prepare, compile, distribute, and submit documents to clients, consultants, contractors, suppliers, and relevant authorities.
• Coordinate and follow up with clients, consultants, contractors, suppliers, and internal teams on project matters.
• Arrange project and site meetings, visits, inspections, and activities.
• Prepare meeting minutes, attendance records, and action lists.
• Update project schedules, progress trackers, status reports, and handover records.
• Assist in compiling progress updates and preparing reports and submissions for management and relevant parties.
• Assist with obtaining and comparing quotations, preparing purchase orders, coordinating procurement requirements and commercial documents
• Liaise with suppliers on pricing, material availability, and delivery schedules, and monitor timely delivery to site.
• Coordinate manpower, materials, equipment, deliveries, and work arrangements with site personnel, contractors, suppliers, and internal teams.
• Follow up on site requirements and escalation outstanding issues to the Project Manager or relevant person-in-charge.
• Assist with invoice submissions, payment follow-ups, expense tracking, purchase orders, and maintaining financial records.
• Assist with permit applications, PTW (Permit to Work), authority submissions, inspection documents, approvals, and other compliance requirements, ensuring timely submission and proper recordkeeping.