Project Admin Assistant (BOQ/Documentation)

SEARCH PERSONNEL PRIVATE LIMITED; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading recruitment firm in Singapore is seeking a Project Admin Assistant to support project documentation and coordination. The role involves preparing and collating documents, managing delivery orders, and providing general administrative support to the project team. Applicants should have a Diploma in Business Administration, along with 1-2 years of experience. Bilingual proficiency in English and Mandarin is required. Competitive salary and benefits are offered, including bonuses and annual leave.

Benefits

Bonus of Average 1-2 months

14 Days Annual Leave

Medical Leaves

Dental Benefits

Birthday Allowance

Qualifications

• 1-2 years of administrative experience; mid-career transition welcome.
• Familiar with document preparation and coordination.

Responsibilities

• Prepare/collate documents for submission to clients and consultants.
• Issue delivery orders and coordinate suppliers/logistics.
• Tally/verify BOQ and assist with BOQ preparation for projects.
• Provide general admin support for the project team.
• Liaise with project lead and suppliers to meet timelines.

Skills

Proficient in MS Office (Word/Excel/PowerPoint/Outlook)

Bilingual in English and Mandarin

Education

Diploma in Business Administration or related field

Job description

• Position: Project Admin Assistant (BOQ/Documentation) – Up to $3,500 + AWS
• Location: Kaki Bukit (Between Ubi & Kaki Bukit MRT)
• Working hours: Monday to Friday | 8.30am to 6.00pm
• Salary: Basic up to $3,500 + AWS + Bonus of Average 1-2 months + 14 Days Annual Leaves + Medical Leaves + Dental Benefits + Birthday Allowance
• Duration: Permanent
• Industry: Lighting Solutions

Main Responsibilities

• Prepare/collate documents for submission to consultants/clients; ensure accuracy (reports, certificates, spreadsheets); maintain templates.
• Issue delivery orders; coordinate suppliers/logistics; track delivery schedules; check goods before delivery.
• Tally/verify BOQ and assist with BOQ prep for new projects.
• General admin support for the project team (data entry, filing, photocopying) and ad-hoc tasks.
• Liaise with project lead and suppliers; coordinate internally to meet timelines.

Requirements

• Diploma in Business Administration or related field (Design/Events background a plus)
• 1–2 years of administrative experience (mid-career transition welcome)
• Proficient in MS Office (Word/Excel/PowerPoint/Outlook).
• Bilingual in English and Mandarin to communicate with clients who can only converse in Mandarin.

Contact

Email to: [e-mail]

We do not charge our candidates any referral fee nor bind them with any contract.

Chloe Ong

Associate Consulting Director (APAC)

Reg no.: R22105510

EA No: 13C6684