Document Controller

Hitachi Aqua-Tech Engineering Pte. Ltd.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Hitachi Aqua-Tech Engineering Pte. Ltd. is seeking a detail-oriented Document Controller in Singapore to develop project-specific document control procedures and set up robust control systems for electronic and physical repositories.

You will manage document workflows, coordinate reviews, ensure compliance with specifications, and support audits and inspections. The role requires 3–5 years in document control, strong MS Office skills, and the ability to work independently within a collaborative

Qualifications

• Diploma/Degree in Business Studies/Administration/Management or other associated disciplines.
• Proven experience as a Document Controller or similar role.
• At least 3-5 years' experience in document control position.
• Proficient in Microsoft Office applications (Word, Excel, Power Point).
• Experience in Document Control Management system (PIMS / OMEGA) is a plus.
• Strong organizational and multitasking abilities.
• Excellent attention to detail and accuracy.
• Strong communication skills, both verbal and written.
• Ability to work independently and as part of a team.

Responsibilities

• Developing project-specific document control procedures that fit project needs.
• Setting up project document control systems including electronic and physical repositories.
• Managing project document workflows: creation, review, and approval.
• Ensuring document compliance with technical specs, quality standards, and regulatory requirements.
• Coordinating document reviews and approvals among project stakeholders.
• Tracking status and progress of project documents from creation to distribution.
• Managing document revisions and ensuring stakeholders use latest versions.
• Supporting audits and inspections by organizing documents and responding to requests.
• Collaborating with project stakeholders to meet project goals.

Skills

MS Office

Attention to detail

Organization

Multitasking

Communication

Independence

Teamwork

Education

Diploma/Degree in Business Studies/Administration/Management

Tools

PIMS

OMEGA

Job description

Responsibilities

• Developing project-specific document control procedures: Responsible for developing project-specific document control procedures that consider the unique needs and requirements of the project.

• Setting up project document control systems: Responsible for setting up and managing project-specific document control systems, including electronic and physical document repositories.

• Managing project document workflows: Responsible for managing document workflows for the project, including creating, reviewing, and approving project documents.

• Ensuring project document compliance: Responsible for ensuring that project documents comply with project requirements, such as technical specifications, quality standards, and regulatory requirements.

• Coordinating document reviews and approvals: Responsible for coordinating document reviews and approvals among project stakeholders, including project managers, engineers, and clients.

• Tracking project document status and progress: Responsible for tracking and reporting on the status and progress of project documents, including document creation, review, approval, and distribution.

• Managing project document revisions: Responsible for managing project document revisions, including version control and ensuring that all stakeholders are working with the latest version of each document.

• Supporting project-related audits and inspections: Provides support for project-related audits and inspections by preparing and organizing project documents for review and responding to auditor or inspector requests.

• Collaborating with project stakeholders: The Document Controller collaborates with project stakeholders, including project managers, engineers, and clients, to ensure that project documents are properly managed and that project goals are met.

Requirement

• Diploma/Degree in Business Studies/Administration/Management or other associated disciplines

• At least 3-5 years' experience in document control position

• Proven experience as a Document Controller or similar role

• Proficient in Microsoft Office Application (Word, Excel, Power Point)

• Have experience in Document Control Management system (PIMS / OMEGA) is a plus Point

• Strong Organizational and Multitasking Abilities

• Excellent attention to detail and accuracy

• Strong communication skills, both verbal and written

• Ability to work independently and as part of a team