Project Administrator & Document Controller

IAQ Engineering (SG) Pte Ltd; Singapore; On-site; SGD 30,000 - 54,000; Full time

Job summary

IAQ Engineering (SG) Pte Ltd in Singapore is seeking a detail-oriented Document Controller/Project Administrator to support the project team with documentation control, filing, and coordination.

You will manage documents, revisions, transmittals, and meeting records, ensuring access to the latest approved documents and smooth project handover.

Qualifications

• Diploma/Degree in Administration, Construction, Engineering, or a related field.
• 2–4 years of experience in document control or project administration, preferably in construction.
• Proficient in Microsoft Office, especially Excel and Word.

Responsibilities

• Manage and maintain project documents, records, drawings, and correspondence.
• Ensure proper document registration, filing, distribution, revision control, and tracking.
• Prepare and maintain document registers, transmittals, and submission records.
• Coordinate document submissions and follow up on pending approvals, comments, and responses.
• Ensure the project team has access to the latest approved documents.
• Provide administrative and coordination support to the project team.
• Assist with preparation of meeting minutes, reports, and project records.
• Maintain accurate electronic and hard-copy filing systems.
• Support project handover and close-out documentation.
• Coordinate with consultants, subcontractors, suppliers, and internal teams as required.

Skills

Documentation coordination

Communication

Multitasking

Follow-up

Education

Diploma/Degree in Administration/ Construction/ Engineering

Tools

Microsoft Office (Excel/Word)

ACC or DMS experience

Job description

Job Responsibilities

• Manage and maintain project documents, records, drawings, and correspondence.
• Ensure proper document registration, filing, distribution, revision control, and tracking.
• Prepare and maintain document registers, transmittals, and submission records.
• Coordinate document submissions and follow up on pending approvals, comments, and responses.
• Ensure the project team has access to the latest approved documents.
• Provide administrative and coordination support to the project team.
• Assist with preparation of meeting minutes, reports, and project records.
• Maintain accurate electronic and hard-copy filing systems.
• Support project handover and close-out documentation.
• Coordinate with consultants, subcontractors, suppliers, and internal teams as required.

Requirements

• Diploma/Degree in Administration, Construction, Engineering, or a related field.
• 2–4 years of experience in document control or project administration, preferably in construction.
• Familiar with construction documents, drawings, and project workflows.
• Proficient in Microsoft Office, especially Excel and Word.
• Experience with ACC or other document management systems is an advantage.
• Good communication, coordination, organizational, and follow-up skills.
• Detail-oriented and able to manage multiple tasks and deadlines.