Document Controller

CLASSICO PROJECTS PTE. LTD.; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

CLASSICO PROJECTS PTE. LTD. is seeking a Document Control Administrator to support our Project team on site in Singapore. You will manage document submissions, maintain records, and coordinate with HQ, site teams, sub-contractors and suppliers to ensure timely approvals.

The role requires a Diploma in Business Administration or related field, experience in document control, and proficiency with MS Office. Good communication and teamwork are essential for success.

Qualifications

• Diploma in Business Administration or related field.
• Experience in document control, records management, or a similar role.
• Experience with document management systems and software.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Knowledge of regulatory requirements and industry standards for document control.

Responsibilities

• Submission of documents via in-house protocol or other data management systems (e.g., Aconex, Procore Conject, BIM360).
• Provide full admin support to the Project team.
• Prepare, submit, file, scan and follow up of all daily operations of all documents, including drawings, materials and related specifications and technical data.
• Coordinate with HQ, Site team, Sub-con and suppliers for document/material approvals.
• Coordinate with planning and site teams to prepare and submit weekly progress reports.
• Assist Project Manager in preparations for presentations for conferences/meetings.
• Coordinate minutes of meeting with the site team.
• Assist in sending material requisitions to HQ-Procurement at project sites.
• Monitor attendance of all personnel at project site.
• Monitor and order office supplies for the project site.
• Act as liaison between HQ and project site for staff matters.
• BCA SMM document submission.
• Any other duties as assigned.

Skills

Organizational skills

Attention to detail

Communication skills

Interpersonal skills

Education

Diploma in Business Administration or related field

Tools

Microsoft Office

Job description

Job Descriptions

• Submission of documents (Drawings/Reports/Material/Inspections/RFI/Letter/Authorities) to be done via in-house protocol or other electronic data management systems based on project requirement (ie. Aconex, Procore Conject, BIM360)
• Provide full admin support to the Project team
• Prepare, submit, file, scan and follow up of all daily operations of all documents, including drawings, materials and related specifications and technical data related to the project
• Co-ordinate with sources of submission – HQ, Site team, Sub-con and suppliers relating to the detailed information of the documents/materials for approval
• Co-ordinate with the planning team and site team to prepare, compile and submit weekly progress reports
• Assist Project Manager in preparation of presentations to be used in conferences/meetings with internal and external parties
• Co-ordinate with site team for the preparation and compilation of minutes of meeting
• Assist in sending material requisition to HQ-Procurement as needed at project site.
• Monitor the attendance of all personnel at project site.
• Monitoring and ordering of office supplies for project site.
• Act as the liaison person between HQ and project site for staff and worker matters
• BCA SMM document submission
• Any other duties as may be assigned.

Job Requirements

• Diploma in Business Administration or related field (or equivalent experience).
• Previous experience in document control, records management, or a similar role.
• Experience with document management systems and software.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Knowledge of regulatory requirements and industry standards for document control.