Document Controller

SUNRAY WOODCRAFT CONSTRUCTION PTE LTD; Singapore; On-site; SGD 33,000 - 56,000; Full time

Job summary

SUNRAY WOODCRAFT CONSTRUCTION PTE LTD is seeking a dedicated Document Controller/Administrator to support the Project team in a dynamic construction environment. You will manage document flow, progress reporting, and coordination with HQ, site teams, and suppliers.

The role requires strong organizational skills, attention to detail, and proficiency with Microsoft Office and EDM platforms. Based on-site in Singapore, you will ensure compliance and timely submissions.

Qualifications

• Diploma in Business Administration or equivalent experience.
• Experience in document control or records management.
• Experience with document management systems.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite.
• Ability to work independently and as part of a team.

Responsibilities

• Submit documents via in-house protocol or EDM systems (Aconex, Procore, BIM360).
• Provide full admin support to the Project team.
• Prepare and file daily operations documents including drawings and specs.
• Coordinate submissions with HQ, site team, sub-contractors and suppliers.
• Prepare weekly progress reports with planning and site teams.
• Assist PM with presentations for conferences/meetings.
• Coordinate minutes of meetings with the site team.
• Monitor attendance and order office supplies for the project site.
• Liaise HQ and project site on staff and worker matters.
• Submit BCA SMM documents.
• Other duties as assigned.

Skills

Document control

Records management

Microsoft Office

Communication skills

Organizational skills

Attention to detail

Independent work

Teamwork

Education

Diploma in Business Administration

Tools

Aconex

Procore

BIM360

Job description

Job Descriptions

· Submission of documents (Drawings/Reports/Material/Inspections/RFI/Letter/Authorities) to be done via in-house protocol or other electronic data management systems based on project requirement (ie. Aconex, Procore Conject, BIM360)

· Provide full admin support to the Project team

· Prepare, submit, file, scan and follow up of all daily operations of all documents, including drawings, materials and related specifications and technical data related to the project

· Co-ordinate with sources of submission – HQ, Site team, Sub-con and suppliers relating to the detailed information of the documents/materials for approval

· Co-ordinate with the planning team and site team to prepare, compile and submit weekly progress reports

· Assist Project Manager in preparation of presentations to be used in conferences/meetings with internal and external parties

· Co-ordinate with site team for the preparation and compilation of minutes of meeting

· Assist in sending material requisition to HQ-Procurement as needed at project site.

· Monitor the attendance of all personnel at project site.

· Monitoring and ordering of office supplies for project site.

· Act as the liaison person between HQ and project site for staff and worker matters

· BCA SMM document submission

· Any other duties as may be assigned.

Job Requirements

· Diploma in Business Administration or related field (or equivalent experience).
· Previous experience in document control, records management, or a similar role.
· Experience with document management systems and software.
· Strong organizational skills and attention to detail.
· Excellent communication and interpersonal skills.
· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
· Ability to work independently and as part of a team.
· Knowledge of regulatory requirements and industry standards for document control.