Project Document Controller

SJ Group; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

SJ Group in Singapore is seeking a Project Document Controller. The successful candidate will manage the setup and maintenance of a project document management system ensuring efficient flow and retrieval of project-related documents.

Responsibilities include managing document flows, coordinating file management systems, and conducting periodic audits. Candidates must possess a Diploma in Engineering or Technology and have at least 3 years of document control experience. Familiarity with tools like Excel, SharePoint, and Aconex is advantageous.

Qualifications

• Possess a Diploma in Engineering or Technology related curriculum.
• Minimum 3 years of document control experience.
• Experience in large, complex projects is beneficial.

Responsibilities

• Managing project document flows according to security requirements.
• Coordinating file management system setup and maintenance.
• Maintaining document archives and fulfilling retrieval requests.
• Conducting periodic audits for document control adherence.

Skills

Document management

Coordination skills

Proficient in Excel

Systematic organization

Communication skills

Education

Diploma in Engineering or Technology

Tools

Excel

SharePoint

Aconex

ProjectWise

Job description

Project Document Controller

Reporting to Project Lead, the candidate will coordinate the setup, administration and maintenance of a project document management system. The successful candidate will work with SJ staff and management to ensure the efficient flow, management, archiving and retrieval of all project related documents. The role requires operating in a secure environment where confidentiality is a key priority.

Key Responsibilities

• Managing project document flows between client and users in strict accordance with security requirements
• Coordinating the setup of file management/archival system in line with industry information management best practice
• Supporting system users to ensure understanding of system and process requirements
• Maintaining document archives – both electronic and hard copy while ensuring all records‑management activities adhere to good practices, policies and legal requirements
• Fulfilling document retrieval requests
• Conducting periodic audits to ensure adherence to document control process and procedure
• Liaising and coordinating with Management team
• Providing monthly document analytics report using agreed KPIs that focus on performance and quality
• Proficiency in communication and coordination skills
• Supporting the preparation of Monthly Project reports
• Performing technical admin support for project team

Qualifications

• Possess a Diploma in Engineering or Technology related curriculum
• Minimum 3 years of document control experience
• Experience in large, complex projects is beneficial
• Proficient with Excel, Word, SharePoint and PowerPoint
• Well organised and systematic
• Good communication skills
• Experience with Aconex, Fulcrum, ProjectWise, etc. is an advantage