Project Document Controller & Admin Coordinator

IAQ ENGINEERING (SG) PTE. LTD.; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

IAQ ENGINEERING (SG) PTE. LTD. is looking for a detail-oriented Document Controller to manage project documents, maintain filing systems, and ensure timely submissions across multiple stakeholders.

You will coordinate with consultants, subcontractors, suppliers, and internal teams, prepare meeting minutes, and support handover and close-out activities while leveraging Excel and Word daily.

Qualifications

• Diploma or degree in administration, construction, engineering, or related field.
• 2–4 years of experience in document control or project administration, preferably in construction.
• Familiar with construction documents, drawings, and project workflows.
• Proficient in Microsoft Office, especially Excel and Word.
• Experience with ACC or other document management systems is an advantage.
• Good communication, coordination, organizational, and follow-up skills.
• Detail-oriented and able to manage multiple tasks and deadlines.

Responsibilities

• Manage and maintain project documents, records, drawings, and correspondence.
• Ensure proper document registration, filing, distribution, revision control, and tracking.
• Prepare and maintain document registers, transmittals, and submission records.
• Coordinate document submissions and follow up on pending approvals, comments, and responses.
• Ensure the project team has access to the latest approved documents.
• Provide administrative and coordination support to the project team.
• Assist with preparation of meeting minutes, reports, and project records.
• Maintain accurate electronic and hard-copy filing systems.
• Support project handover and close-out documentation.
• Coordinate with consultants, subcontractors, suppliers, and internal teams as required.

Skills

Microsoft Office

Excel

Word

Communication

Organization

Follow-up

Education

Diploma/degree in Administration, Construction, Engineering or related field

Tools

ACC

Job description

Job Responsibilities

• Manage and maintain project documents, records, drawings, and correspondence.
• Ensure proper document registration, filing, distribution, revision control, and tracking.
• Prepare and maintain document registers, transmittals, and submission records.
• Coordinate document submissions and follow up on pending approvals, comments, and responses.
• Ensure the project team has access to the latest approved documents.
• Provide administrative and coordination support to the project team.
• Assist with preparation of meeting minutes, reports, and project records.
• Maintain accurate electronic and hard-copy filing systems.
• Support project handover and close-out documentation.
• Coordinate with consultants, subcontractors, suppliers, and internal teams as required.

Requirements

• Diploma/Degree in Administration, Construction, Engineering, or a related field.
• 2–4 years of experience in document control or project administration, preferably in construction.
• Familiar with construction documents, drawings, and project workflows.
• Proficient in Microsoft Office, especially Excel and Word.
• Experience with ACC or other document management systems is an advantage.
• Good communication, coordination, organizational, and follow-up skills.
• Detail-oriented and able to manage multiple tasks and deadlines.