Project Admin Assistant

BINNIES SINGAPORE PTE. LTD.; Singapore; On-site; SGD 22,000 - 31,000; Full time

Job summary

BINNIES SINGAPORE PTE. LTD. is seeking an entry-level document control assistant to support the project delivery team with administrative tasks and meticulous document handling.

You will coordinate project files, prepare progress reports, arrange meetings, maintain files, and ensure QA/QC standards. Ideal candidates are detail-oriented, quick learners, and able to work independently in a fast-paced environment.

Qualifications

• Entry-level candidates welcome to apply; fresh graduates considered.
• Proficient in Microsoft Office; able to handle documentation.
• Strong organizational skills and ability to manage high-volume documents.
• Able to learn project-specific procedures and new software quickly.
• Good communication with internal teams and external stakeholders.

Responsibilities

• Provide administrative and document control support to the project team.
• Coordinate project files, prepare progress reports, and arrange meetings.
• Maintain files and track incoming/outgoing document correspondence.
• Ensure QA/QC with established procedures and update records.
• Assemble final copies and support general ad-hoc duties as needed.

Skills

Microsoft Office

Document control

QA/QC

Organizational skills

Communication

Independent learning

Education

Bachelor's degree

Tools

SharePoint

Microsoft Teams

Excel

Job description

Primary Purpose:

Provides comprehensive administrative and document control support to the project delivery team. This role ensures smooth daily project operations, accurate tracking of project correspondence, and compliance with established document quality and control procedures

Perform multiple, related document controls tasks, and apply document control procedures to resolve problems which may be non-routine in nature.

Escalate complex problems as needed, and exchange information related to assignments and document controls procedures.

Support members of a project delivery team by coordinating project files, preparing project progress reports, arranging meetings and conference calls, and maintaining files.

Perform a variety of administrative tasks in support of document controls maintenance for project.

May assemble and bind final copy involving spiral bind or related equipment.

Ensure document qualities which include completeness and accuracy (QA/QC) with established procedures and updates.

Tracking of all incoming and outgoing document correspondences and transmissions for both electronic and hardcopy.

Maintain registers for all submittals project documentation.

Perform general ad-hoc administrative duties to support team operations as and when required

Requirements:

• Entry-level candidates and fresh graduates are welcome to apply; prior administrative or document control experience is an advantage.
• Technical Skills: Intermediate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint).
• Organizational Skills: Strong ability to manage high-volume documentation, prioritize urgent tasks, and work effectively in a fast-paced environment.
• Able to prioritize important or urgent matters
• Communication: Excellent interpersonal and communication skills for seamless coordination with internal teams, clients, and external stakeholders.
• Able to learn project-specific procedures and new software independently.
• Have the initiative to explore new ways of doing things, recommend improvements and expand knowledge and awareness.
• Responsible and takes ownership.
• Work Ethic: Strong sense of ownership, high reliability, positive attitude, and the capability to work independently with minimal supervision.