Programme Coordinator - $2,760 - $3,340 per month

BGC Group Pte Ltd; Singapore; On-site; SGD 31,000 - 37,000; Full time

Job summary

BGC Group Pte Ltd in Singapore is seeking a Programme Coordinator to support volunteer programmes and events. You will assist with recruitment, onboarding, interview scheduling, and preparing documents, while maintaining accurate records and handling administrative tasks to keep operations running smoothly.

The role involves coordinating meetings, trainings, and engagement activities, compiling attendance data and reports, and liaising with volunteers and stakeholders.

Qualifications

• Good organisational and coordination skills with strong attention to detail.
• Proficient in Microsoft Office, especially Excel, Word and PowerPoint.
• Good written and verbal communication skills.
• Able to maintain accurate records and manage administrative documentation.
• Able to work independently and follow established procedures.
• Comfortable handling multiple tasks and meeting deadlines.
• Responsible, proactive and willing to learn.
• Good interpersonal skills and comfortable communicating with different stakeholders.
• Service-oriented with an interest in volunteer coordination, community programmes or event support.
• Prior experience in administrative support, programme coordination or event-related activities would be advantageous.

Responsibilities

• Volunteer Programme Coordination: recruit and onboard volunteers, schedule interviews, prepare documents and coordinate administration.
• Maintain and update volunteer records, training attendance and deployment information.
• Follow up with volunteers on outstanding documents, forms and admin requirements.
• Assist in organising volunteer briefings, training sessions and engagement activities.
• Programme, event and administrative support: coordinate logistics for meetings, workshops, trainings and events.
• Prepare meeting materials, attendance records and other documents.
• Record meeting notes and follow up on action items.
• Compile programme data, attendance and feedback for reporting.
• Maintain accurate programme records, databases and filing systems.
• Assist with correspondence, procurement, claims processing and general admin duties.
• Provide day-to-day coordination and admin support to ensure smooth operations.

Skills

Organisational skills

Coordination

MS Office

Written English

Independent worker

Multitasking

Stakeholder comms

Education

Diploma or Degree in related field

Job description

Programme Coordinator | $2,760 - $3,340 per month

Job Details

Salary: $2,760 (Diploma holder) - $3,340 (Degree holder) per month

Contract Duration: 12 months

Nearest MRT: Caldecott MRT Station

Working Hours: 8.30am - 6.00pm (Monday to Thursday), 8.30am - 5.30pm (Friday)

Key Responsibilities

• Volunteer Programme Coordination: Support volunteer recruitment and onboarding, including interview scheduling, document preparation and administrative coordination.
• Maintain and update volunteer records, training attendance and deployment information.
• Follow up with volunteers on outstanding documents, forms and administrative requirements.
• Assist in organising volunteer briefings, training sessions and engagement activities.
• Programme, Event & Administrative Support: Coordinate logistical arrangements for meetings, workshops, training sessions and events.
• Prepare meeting materials, attendance records, feedback forms and other relevant documents.
• Record meeting notes and follow up on outstanding action items.
• Compile programme data, attendance information and feedback for reporting purposes.
• Maintain accurate programme records, databases and filing systems.
• Assist with correspondence, procurement, claims processing and general administrative duties.
• Provide day-to-day coordination and administrative support to ensure smooth programme and event operations.

Requirements / Preferred Qualifications

• Good organisational and coordination skills with strong attention to detail.
• Proficient in Microsoft Office applications, particularly Excel, Word and PowerPoint.
• Good written and verbal communication skills.
• Able to maintain accurate records and manage administrative documentation.
• Able to work independently and follow established procedures.
• Comfortable handling multiple tasks and meeting deadlines.
• Responsible, proactive and willing to learn.
• Good interpersonal skills and comfortable communicating with different stakeholders.
• Service-oriented with an interest in volunteer coordination, community programmes or event support.
• Prior experience in administrative support, programme coordination or event-related activities would be advantageous.

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BGC Group Pte Ltd- Outsourcing Division

EA Licence No. 05C3053

Successful applicants will be employed by BGC Group and assigned to our client's project under a contract arrangement.