Admin Executive (Programme & Events Support)

BGC Group Pte Ltd; Singapore; On-site; SGD 31,000 - 37,000; Full time

Job summary

BGC Group Pte Ltd invites applications for an Admin Executive (Programme & Events Support) in Singapore. The role focuses on coordinating volunteer programmes and providing event and administrative support to ensure smooth delivery of activities and records.

Working hours align with standard office days, with a multi-tasking environment designed to support programme success. The position requires strong organisational skills, proficiency in MS Office, and effective communication.

Qualifications

• Excellent organisational skills with the ability to manage multiple tasks and deadlines.
• Proficient in MS Office (Excel, Word, PowerPoint).
• Strong written and verbal communication skills.
• Detail-oriented with accurate record-keeping.
• Able to work independently and follow established procedures.
• Experience in administration or programme/event support would be an advantage.

Responsibilities

• Volunteer Programme Coordination: assist recruitment and onboarding, schedule interviews, prepare documents and administrative tasks.
• Maintain volunteer records, training attendance and deployment schedules; follow up on required documents.
• Coordinate volunteer briefings, training sessions and engagement activities.
• Event & Administrative Support: handle logistics for meetings, workshops and events; prepare materials and attendance lists.
• Track follow-up actions and ensure timely completion of admin tasks; compile programme info for reporting.
• Maintain accurate databases and documentation; assist with general administrative duties and procurement.

Skills

Organisational skills

MS Office proficient

Written & verbal communication

Independent working

Attention to detail

Stakeholder coordination

Tools

Microsoft Office

Job description

Admin Executive (Programme & Events Support)

Job Details

Salary: $2,760 - $3,340 per month

Contract Duration: 12 months

Nearest MRT: Caldecott MRT Station

Working Hours: 8.30am - 6.00pm (Monday to Thursday), 8.30am - 5.30pm (Friday)

Key Responsibilities

• Volunteer Programme Coordination
  • Support volunteer recruitment and onboarding, including interview scheduling, document preparation and administrative arrangements.
  • Maintain and update volunteer records, training attendance and deployment schedules.
  • Follow up with volunteers on required documents, forms and administrative matters.
  • Assist in coordinating volunteer briefings, training sessions and engagement activities.
• Event & Administrative Support
  • Coordinate logistics and arrangements for meetings, workshops, training sessions and events.
  • Prepare event materials, attendance lists, meeting notes and feedback forms.
  • Track follow-up actions and ensure administrative tasks are completed on time.
  • Compile programme information, attendance data and feedback for reporting purposes.
  • Maintain accurate records, databases and documentation.
  • Assist with general administrative duties, including correspondence, procurement and claims processing.
  • Provide day-to-day coordination support to ensure programmes and activities run smoothly.

Requirements / Preferred Qualifications

• Good organisational skills with the ability to manage multiple tasks and deadlines.
• Proficient in Microsoft Office applications, particularly Excel, Word and PowerPoint.
• Good written and verbal communication skills.
• Detail-oriented and able to maintain accurate records and documentation.
• Able to work independently while following established procedures.
• Responsible, proactive and willing to learn.
• Comfortable communicating and coordinating with different stakeholders.
• Prior experience in administration, programme coordination, volunteer management or event support would be an advantage.

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SABZ | JO-2610-29553

BGC Group Pte Ltd- Outsourcing Division

EA Licence No. 05C3053

Successful applicants will be employed by BGC Group and assigned to our client's project under a contract arrangement.