Procurement Specialist

Catholic Welfare Services (Singapore); Singapore; On-site; SGD 60,000 - 85,000; Full time

Job summary

A non-profit service organization in Singapore seeks an experienced procurement specialist to redesign workflows and support ERP module implementation. The ideal candidate will have 3–7 years of experience in procurement and a strong understanding of procurement processes. Key responsibilities include harmonising material codes, stakeholder engagement, and project support. Relevant educational qualifications and professional certification are preferred. This role offers the chance to drive significant changes in the procurement function.

Qualifications

• 3–7 years of experience in procurement or supply chain roles.
• Hands-on procurement process improvement experience.
• Experience in ERP implementation or enhancement projects.

Responsibilities

• Redesign and standardise procurement workflows.
• Harmonise material codes across business units.
• Support configuration of centralised procurement module.
• Track project milestones and support procurement transformation.

Skills

Understanding of end-to-end procurement processes

Communication skills

Experience in process mapping

Analytical skills

Detail-oriented and structured

Education

Degree in Procurement, Supply Chain Management, Business, Finance, or related discipline

Professional certification (e.g., CIPS, CPSM)

Tools

ERP systems (e.g., SAP, Oracle, Workday)

Job description

JOB DUTIES &RESPONSIBILITIES

1. Procurement Workflow Redesign

• Review existing procurement workflows across business units to identify inefficiencies, duplication, and control gaps.
• Redesign and standardise end-to-end procurement processes, including requisitioning, sourcing, contracting, purchasing, and payment.
• Develop process maps, standard operating procedures (SOPs), and control frameworks aligned with organisational policies and best practices.
• Support change management activities, including stakeholder engagement, communications, and training.

2. Harmonisation of Material Codes

• Review and rationalise existing material and service codes used across business units.
• Develop and maintain a standardised material master structure, naming conventions, and classification rules.
• Coordinate with business users to cleanse, consolidate, and migrate legacy material data.
• Establish governance processes to ensure ongoing data accuracy and consistency.

3. ERP Centralised Procurement Module Support

• Support the design, configuration, and testing of the centralised procurement module within the ERP system.
• Translate business procurement requirements into functional specifications for system implementation.
• Participate in system integration testing (SIT), user acceptance testing (UAT), and data migration activities.
• Assist in preparing user guides, training materials, and post-go-live support documentation.
• Participate in ERP system development and other related modules support.

4. Stakeholder & Project Support

• Work closely with business units, digitalisation and finance teams, and external consultants to ensure alignment and timely delivery.
• Track project milestones, risks, and issues related to procurement transformation initiatives.
• Provide ad-hoc procurement analysis, reports, and support as required.

SKILLS REQUIREMENT

• Strong understanding of end-to-end procurement processes and controls.
• Good communication and documentation skills.
• Ability to work with cross-functional stakeholders and manage change.
• Detail-oriented, structured, and able to manage multiple workstreams concurrently.
• Experience in process mapping and documentation (e.g. BPMN, Visio).
• Strong analytical and data management skills.

QUALIFICATIONS, KNOWLEDGE

• Degree in Procurement, Supply Chain Management, Business, Finance, Information Systems, or a related discipline.
• Professional certification (e.g. CIPS, CPSM, or equivalent) is an advantage.

YEARS OF RELEVANT WORK EXPERIENCE(S) REQUIRED

• 3–7 years of experience in procurement, supply chain, or procurement transformation roles.
• Hands-on experience in procurement process improvement or workflow redesign.
• Experience in ERP implementation or enhancement projects (e.g. SAP, Oracle, Workday, Microsoft Dynamics).
• Experience in material master data management or data standardisation is highly desirable.