Procurement Project Officer (up $4000)

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 39,000 - 58,000; Full time

Job summary

PERSOL Singapore is seeking an organized operations support professional to maintain records, coordinate submissions, and streamline data for management reviews. The role involves procurement, contract administration, and cross-functional collaboration within a fast-paced environment.

The ideal candidate will manage multiple tasks, produce reports and minutes, and contribute to process improvements including automation and digitalisation efforts across teams.

Qualifications

• Degree or equivalent qualification in any discipline.
• Experience in operations support, administration, project coordination, procurement, contract administration, data management, or related functions will be an advantage.
• Strong analytical, organisational, and problem-solving skills.
• Good communication and interpersonal skills, with the ability to work effectively with different stakeholders.
• Meticulous, detail-oriented, and able to manage multiple tasks concurrently.
• Ability to work independently and collaboratively within a team environment.
• Good time management skills and the ability to meet deadlines in a fast-paced environment.
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Familiarity with digital tools, automation, or process improvement initiatives will be an advantage.
• Adaptable, proactive, and willing to take on new responsibilities as business needs evolve.

Responsibilities

• Maintain and update records, databases, trackers, and documentation to ensure accuracy and completeness.
• Monitor and track outstanding transactions, submissions, and action items, and coordinate timely follow-up with relevant stakeholders.
• Support the consolidation, validation, and analysis of data for management reporting and operational reviews.
• Assist with the administration and monitoring of procurement, contract, or operational processes where required.
• Coordinate periodic submissions, maintain proper documentation, and ensure records are up to date.
• Prepare reports, presentation materials, meeting minutes, and other documentation as required.
• Collaborate with stakeholders on process improvement initiatives, including digitalisation, automation, and workflow enhancements.
• Support project-related activities, including progress tracking, data collation, and status reporting.
• Respond to operational enquiries and provide administrative support to stakeholders.
• Undertake other duties and projects as assigned.

Skills

Analytical skills

Organisational skills

Communication skills

Teamwork

Time management

MS Office proficiency

Education

Degree or equivalent qualification

Tools

Microsoft Office (Excel, Word, PowerPoint)

Job description

Maintain and update records, databases, trackers, and documentation to ensure accuracy and completeness.

Monitor and track outstanding transactions, submissions, and action items, and coordinate timely follow-up with relevant stakeholders.

Support the consolidation, validation, and analysis of data for management reporting and operational reviews.

Assist with the administration and monitoring of procurement, contract, or operational processes where required.

Coordinate periodic submissions, maintain proper documentation, and ensure records are up to date.

Prepare reports, presentation materials, meeting minutes, and other documentation as required.

Collaborate with stakeholders on process improvement initiatives, including digitalisation, automation, and workflow enhancements.

Support project-related activities, including progress tracking, data collation, and status reporting.

Respond to operational enquiries and provide administrative support to stakeholders.

Undertake other duties and projects as assigned.

Requirements

• Degree, or equivalent qualification in any discipline.
• Experience in operations support, administration, project coordination, procurement, contract administration, data management, or related functions will be an advantage.
• Strong analytical, organisational, and problem-solving skills.
• Good communication and interpersonal skills, with the ability to work effectively with different stakeholders.
• Meticulous, detail-oriented, and able to manage multiple tasks concurrently.
• Ability to work independently and collaboratively within a team environment.
• Good time management skills and the ability to meet deadlines in a fast-paced environment.
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Familiarity with digital tools, automation, or process improvement initiatives will be an advantage.
• Adaptable, proactive, and willing to take on new responsibilities as business needs evolve.

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PERSOL Singapore Pte Ltd (EA License No: 01C4394) | EA Registration No. R1770602 (Teng Min Yee)