Administration & HR Assistant - UP TO $3,500

PERSOL; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

PERSOL Singapore Pte Ltd is seeking an Office Administrator to manage daily operations, coordinate office supplies, and support HR and recruitment tasks. The role involves liaising with vendors, organizing events, and ensuring smooth workflow across teams.

The ideal candidate is highly organized, proactive, and capable of independently handling multiple priorities while maintaining accurate records. Join a dynamic environment with emphasis on operations and people support.

Qualifications

• Experience in office administration or related role is advantageous.
• Highly organized with strong attention to detail.
• Proactive, resourceful, and able to work independently.
• Excellent time management with ability to handle multiple priorities.
• Team player with strong interpersonal and communication skills.

Responsibilities

• Manage daily office administration and ensure smooth operations.
• Coordinate procurement and replenishment of office supplies and pantry items.
• Process invoices, payment requests, and maintain administrative records.
• Liaise with vendors regarding office maintenance and operational needs.
• Maintain documentation, records and administrative trackers.
• Identify operational needs and support timely resolution of office matters.
• Support onboarding activities and new hire arrangements.
• Assist with workplace access registration and HR administration tasks.
• Coordinate interview scheduling and candidate communications.
• Provide administrative support for recruitment and HR activities.
• Assist in planning and coordinating company events and celebrations.
• Manage event logistics including venue, catering and vendors.
• Support employee recognition initiatives and event budgets.
• Track ongoing tasks and provide updates to stakeholders.
• Support process improvements and other ad hoc projects.

Skills

Office administration

Operations coordination

HR support

Event planning

Stakeholder communication

Job description

Working Hours: Monday to Friday, 9am-6pm

Working Location: Shenton Way

Responsibilities

Office Administration & Operations

• Manage daily office administration and ensure smooth office operations.

• Coordinate the procurement and replenishment of office supplies, pantry items, and other operational necessities.

• Process invoices, payment requests, and maintain accurate administrative records.

• Liaise with vendors and service providers regarding office maintenance and operational requirements.

• Maintain organized documentation, records, and administrative trackers.

• Identify operational needs and support the timely resolution of office-related matters.

HR Administration & Recruitment Support

• Support onboarding activities and new hire arrangements.

• Assist with workplace access registration and administrative setup.

• Coordinate interview scheduling and candidate communications.

• Provide administrative support for recruitment and HR-related activities.

Employee Engagement & Events

• Assist in planning and coordinating company events, team activities, and celebrations.

• Manage event logistics, including venue bookings, catering, and vendor coordination.

• Support employee recognition initiatives, including birthday and engagement activities.

• Assist with event budgets, purchase requests, and invoice processing.

• Maintain attendance records and event documentation.

Team Support & Coordination

• Serve as a point of contact for general administrative matters.

• Track ongoing tasks and provide timely updates to stakeholders.

• Support process improvements and administrative efficiency initiatives.

• Assist with ad hoc administrative projects and assignments as required.

Requirements

• Experience in office administration, operations coordination, HR support, or a related role is an advantage.

• Highly organized with strong attention to detail.

• Proactive, resourceful, and able to work independently.

• Strong time management skills with the ability to handle multiple priorities.

• Demonstrates accountability, initiative, and a strong sense of ownership.

• Comfortable working with internal stakeholders and external vendors.

• Team player with excellent interpersonal and communication skills.

We regret to inform that only shortlisted candidates will be notified.

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PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394•Reg No: R26164320 (Lee Ann)