OFFICE ADMINISTRATOR | CLARKE QUAY | UP3000

PERSOL; Singapore; On-site; SGD 30,000 - 36,000; Full time

Job summary

PERSOL Singapore Pte Ltd is seeking a contract-based finance administrator to support procurement and vendor management activities. The role involves PO creation, invoice processing, budget tracking, and month-end reporting, with a focus on accuracy and timely communications with clients and suppliers.

The position operates Monday to Friday 9am–6pm with alternate Saturday 9am–1pm, at Clarke Quay, Singapore. It is a 6-month contract with a monthly salary of SGD 3,000.

Responsibilities

• Raise Purchase Orders (POs) and coordinate with vendors.
• Process vendor invoices and monitor payment status.
• Track contract budgets and expenditures for accuracy.
• Support month-end financial reporting and accruals.
• Validate supplier charges against quotations and work orders.
• Maintain contract documentation and records with precision.
• Monitor SLAs and vendor performance data for reports.

Skills

PO processing

Vendor invoices

Budget tracking

Forecasting

Reporting

SLA tracking

Vendor management

Audit support

Documentation

Job description

Monday - Friday 9am - 6pm

Alternate Saturday 9am - 1pm

$ 3000

Clarke Quay

6 Months Contract

Job Scope:

• Raise Purchase Orders (POs).

• Process vendor invoices and monitor payment status.

• Track contract budgets and expenditures.

• Support month-end financial reporting.

• Validate supplier charges against approved quotations and work orders.

• Assist with forecasting and accrual reporting.

• Maintain contract documentation and records.

• Monitor contract compliance and service level agreements (SLAs).

• Update contract trackers and performance reports.

• Ensure all statutory and contractual documents are current.

• Prepare weekly and monthly client reports.

• Compile KPI and SLA performance data.

• Support Quarterly Business Reviews.

• Coordinate client meeting arrangements and minutes.

• Maintain vendor database and documentation.

• Monitor vendor performance records.

• Support the team in daily operations.

• Track work orders and service requests.

• Support internal and external audits.

• Act as a key contact for requests and enquiries.

• Coordinate communication between clients, vendors, and facilities teams.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd ("PERSOL") and its local and overseas subsidiaries and affiliates to collect, use and disclose your personal data to prospective employers/companies based in any country for purposes of evaluating suitability for employment, conducting reference checks, administering employment related services, complying with Government’s health advisories and such other purposes stated in our Privacy Policy.

We may use artificial intelligence ("AI") and machine learning technologies to support our recruitment and placement services, including screening resumes, assessing qualifications and experience, and identifying skills and job matches. Where permitted by applicable law, we may also use such personal data to develop, train, test, improve and/or fine-tune AI and machine learning technologies that support our recruitment and business operations.

For more information on how we collect, use, disclose and protect your personal data, please refer to our Privacy Policy: https://www.persolsingapore.com/policies. If you wish to withdraw your consent, including consent relating to the use of your personal data for AI-enabled recruitment activities and AI development activities, please email us at ••••@persolapac.com