Business Admin Associate (Seletar / Up $4000 / Contract)

PERSOL; Singapore; On-site; SGD 45,000 - 58,000; Full time

Job summary

PERSOL Singapore Pte Ltd is seeking an experienced administrative professional for a 1 year contract at Seletar Aerospace. The role covers expenses claims, calendar management, travel arrangements, onboarding, and general office operations.

The position requires 3-5 years of relevant experience, strong MS Office skills, and the ability to handle confidential information with discretion. Working hours are Monday to Friday, 8:30am to 5:30pm, with potential for extension.

Qualifications

• Proficient in MS Office applications (Outlook, Excel, Word).
• Strong communication and coordination abilities.
• Experience with travel arrangements and calendar management.
• Ability to handle confidential information with discretion.
• Detail-oriented with good follow-up and organisation.

Responsibilities

• Deliver on-time expenses claim submission for relevant stakeholders and their teams.
• Support internal stakeholders, customers, lessors and officials visits.
• Provide calendar management for relevant stakeholders.
• Support complex travel arrangements for relevant stakeholders and their teams.
• Assist travel budgeting and process travel billing with Finance.
• Adhere to the company travel policy for relevant stakeholders.
• Create Purchase Requisitions for respective Cost Centers.
• Support employee onboarding.
• Assist issuance of employment badges (Local & Overseas).
• Handle mail, registration, courier services, company cards, brochures, etc.
• Maintain efficient e-filing/filing and general admin operations.
• Support printing of official documents for campaigns and events.
• Ensure adequate supply of office stationery and pantry items.

Skills

MS Office

Outlook

PowerPoint

G-Suite

Communication skills

Administrative tasks

Job description

Duration: 1 year contract (Extendable)

Location: Seletar Aerospace

Working hours: Monday - Friday: 8:30am - 5:30pm

Job Description:

• Deliver on-time expenses claim submission for relevant stakeholders and their teams


• Support internal stakeholders, customers, lessors and officials visits


• Support the team in providing calendar management to the relevant stakeholders


• Support complex travel arrangement for relevant stakeholders and their teams


• Support travel budget and process travel billing through close Finance collaboration


• Adhere to the company travel policy for relevant stakeholders and team


• Support the creation of Purchase Requisition (PR) for respective Cost Centers


• Support Employee onboarding


• Support issuance of employment Badge (Local & Overseas)


• Handle mailer, registration, courier services, company cards, brochures etc


• Handle all admin matters for the smooth operation of the team including maintaining proper e-filing/filing


• Support printing of official documents for campaigns and events


• Support to ensure sufficient supply of office stationeries and office pantry supplies

Requirements:

• At least 3-5 years of relevant experience


• Ability to adapt in a fast pace environment


• Discretion in dealing with confidential matters


• Strong follow-up skills for higher productivity


• Willingness to take responsibility and go above-and-beyond to ensure business continuity


• Good knowledge in MS office (Outlook & PowerPoint essentials) – G-Suite is a plus


• Strong experience managing daily operation business and administrative tasks


• Excellent verbal and written communication skills

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PERSOL Singapore Pte Ltd RCB No. 200007268E EA License No. 01C4394 Reg. R21103145 (Ng Shao Ze)