Procurement Cum Administrative Officer

GUAN HO CONSTRUCTION CO (PTE) LTD; Singapore; On-site; SGD 42,000 - 56,000; Full time

Job summary

GUAN HO CONSTRUCTION CO (PTE) LTD is seeking a diligent Procurement & Logistics Assistant to support timely purchasing and delivery of general and bulk materials for project sites. You will review supplier arrangements, negotiate terms, and monitor cost fluctuations with the Quantity Surveyor, while coordinating with project teams on equipment leasing and material purchases.

Responsibilities include ERP entry, supplier invoicing, inventory control, compliance with procurement policies, IMS

Qualifications

• Knowledge on procurement processes.
• Experience in purchasing Import/ Export or construction field.
• Proficiency in Microsoft Office, Microsoft Outlook (Email) and basic knowledge in ERP is an advantage.
• Organizational skills.

Responsibilities

• Assist Senior Procurement & Logistics Officer in purchasing and timely delivery of all general and bulk materials used in projects.
• Review purchasing arrangements with suppliers including price, negotiation delivery, performance and discount to reduce costs and submit material cost fluctuation reports to the Quantity Surveyor.
• Coordinate with project team on leasing/rental of construction machinery and purchase of materials/equipment; monitor and report usage.
• ERP entries for supplier invoices and summary reports for billing.
• Process and certify debit/credit notes for supplier materials and reconcile invoices; manage backcharges to subcontractors.
• Manage and monitor main store and site store inventory counts and conduct system audits.
• Ensure adherence to procurement policies and procedures.
• Prepare procurement transaction reports for management as needed.
• Maintain and contribute to Integrated Management System (IMS) effectiveness.
• Perform other duties assigned by Snr. Procurement and Logistic Officer and Management.

Skills

Procurement processes

Purchasing (Import/Export)

Construction procurement

MS Office

ERP basics

Organizational skills

Tools

ERP

Job description

• Assisting Snr. Procurement & Logistics Officer in purchasing and ensuring timely delivery of all general and bulk materials used in projects.
• Review purchasing arrangement with suppliers including price, negotiation delivery, performance and discount to achieve reduced supply‑related transaction costs to the Company, as well as monitor and submit construction material cost fluctuation report to Quantity Surveyor.
• Coordinate with project team in the leasing /rental of construction machinery and purchase of construction material/equipment, as well as monitoring and reporting usage of supplies. And towards the end of projects manage closing of supplier accounts after verification with the Project Manager.
• ERP entries for supplier invoice and summary report for billing.
• Process and certify the debit notes and credit notes for supplier materials before processing suppliers’ payment, reconcile supplier invoice and process of backcharge to subcontrators.
• Management and monitoring of the main store and site store’s inventory count and system throug auditing.
• Ensuring adherence to Company’s procurement policies and procedures.
• Preparation of all procurement transaction reports to management, if needed.
• Maintain and contribute to the effectiveness of Integrated Management System (IMS)
• Perform other duties assigned by Snr. Procurement and Logistic Officer and Management.

- Knowledge on procurement processes

- Experience in purchasing Import/ Export or construction field

- Proficiency in Microsoft Office, Microsoft Outlook (Email) and basic knowledge in ERP is an advantage
- Organizational skills