Admin & Procurement Clerk

LIMELITE PRODUCTIONS PTE. LTD.; Singapore; On-site; SGD 28,000 - 48,000; Full time

Job summary

LIMELITE PRODUCTIONS PTE. LTD. is seeking a Purchase/Procurement Assistant to support requisitions, supplier sourcing, and order processing. You will manage supplier communications, maintain vendor data, and ensure items meet PO specifications.

The role requires attention to detail, strong communication, and proficiency with Excel/Microsoft Office. You will help track inventory and assist with invoice matching and documentation.

Qualifications

• Good communication and negotiation skills.
• Strong attention to detail and accuracy.
• Good Excel/Microsoft Office skills.
• Ability to organize multiple orders and deadlines.
• Basic understanding of procurement and inventory processes.
• Good supplier follow-up and coordination skills.

Responsibilities

• Assist with purchase requisitions, purchase orders (POs), and purchasing documentation.
• Obtain and compare quotations from suppliers.
• Source new suppliers and maintain an updated supplier/vendor database.
• Follow up with suppliers on pricing, availability, delivery schedules, and order status.
• Coordinate with internal departments regarding purchasing requirements.
• Check that delivered items match the PO, quantity, specifications, and pricing.
• Assist with invoice matching and payment documentation.
• Monitor inventory levels and assist with stock replenishment.
• Maintain accurate purchasing records, reports, and filing.
• Handle supplier enquiries and resolve basic delivery or order discrepancies.
• Support the Purchasing/Procurement Manager with administrative and operational tasks.
• Ensure purchasing activities follow company policies, budgets, and approval procedures.

Skills

Communication skills

Negotiation skills

Attention to detail

Organizational skills

Procurement knowledge

Supplier coordination

Tools

Excel

Microsoft Office

Job description

Key Responsibilities

• Assist with purchase requisitions, purchase orders (POs), and purchasing documentation.
• Obtain and compare quotations from suppliers.
• Source new suppliers and maintain an updated supplier/vendor database.
• Follow up with suppliers on pricing, availability, delivery schedules, and order status.
• Coordinate with internal departments regarding purchasing requirements.
• Check that delivered items match the PO, quantity, specifications, and pricing.
• Assist with invoice matching and payment documentation.
• Monitor inventory levels and assist with stock replenishment.
• Maintain accurate purchasing records, reports, and filing.
• Handle supplier enquiries and resolve basic delivery or order discrepancies.
• Support the Purchasing/Procurement Manager with administrative and operational tasks.
• Ensure purchasing activities follow company policies, budgets, and approval procedures.

Requirement:

• Good communication and negotiation skills.
• Strong attention to detail and accuracy.
• Good Excel/Microsoft Office skills.
• Ability to organize multiple orders and deadlines.
• Basic understanding of procurement and inventory processes.
• Good supplier follow-up and coordination skills.