Procurement Officer

Guan Ho Construction Co (Pte) Ltd; Singapore; On-site; SGD 50,000 - 60,000; Full time

Job summary

Guan Ho Construction Co (Pte) Ltd in Singapore is seeking a procurement professional to support the Senior Procurement & Logistics Officer. The role focuses on timely purchasing of materials, supplier negotiations and ERP-based inventory control to sustain project needs.

The candidate should have at least 1 year of relevant experience in construction or interior design, with strong procurement knowledge, MS Office proficiency and good organizational skills.

Qualifications

• At least 1 year of relevant experience in the construction or interior design industry.
• Knowledge on procurement processes.
• Proficiency in Microsoft Office, Microsoft Outlook (Email) and basic knowledge in ERP is an advantage
• Organizational skills.

Responsibilities

• Assist Senior Procurement & Logistics Officer in purchasing and ensuring timely delivery of general and bulk materials used in projects.
• Review purchasing arrangements with suppliers including price, delivery, performance and discounts to reduce costs; monitor and report material cost fluctuations to the Quantity Surveyor.
• Monitor and control material budget, quantities and wastages; coordinate with project team on leasing/rental of machinery and purchasing materials/equipment; report usage.
• Negotiate with suppliers and vendors.
• Enter inventory and procurement data into the ERP system and maintain approved supplier/vendor lists.
• Process and certify debit and credit notes for supplier materials; reconcile invoices and process backcharges to subcontractors.
• Manage and monitor main store and site store inventory through auditing.
• Ensure adherence to procurement policies and procedures.
• Prepare procurement transaction reports for management if needed.
• Maintain store inventory updates regularly.
• Contribute to the effectiveness of the Integrated Management System (IMS).
• Perform other duties assigned by Senior Procurement & Logistics Officer and Management.

Skills

Procurement processes

Organizational skills

Tools

Microsoft Office

Microsoft Outlook

ERP

Job description

Responsibilities and Duties

• Assisting Snr. Procurement & Logistics Officer in purchasing and ensuring timely delivery of all general and bulk materials used in projects.

• Review purchasing arrangement with suppliers including price, delivery, performance and discount to achieve reduced supply-related transaction costs to the Company, as well as monitor and submit construction material cost fluctuation report to Quantity Surveyor.

• Monitor and control material budget quantity and wastages expected for the project Coordinate with Project team in the leasing/rental of construction machinery and purchase of construction material/equipment, as well as monitoring and reporting usage of supplies.

• Negotiation with suppliers and vendors.

• ERP entries for the inventory control and procurement of materials and maintaining approved suppliers/vendors list in the ERP system.

• Process and certify the debit notes and credit notes for supplier materials before processing suppliers’ payment, reconcile supplier invoice and process of backcharge to subcontrators.

• Management and monitoring of the main store and site store’s inventory count and system through auditing.

• Ensuring adherence to Company’s procurement policies and procedures.

• Preparation of all procurement transaction reports to management, if needed.

• Store inventory updating regularly.

• Maintain and contribute to the effectiveness of Integrated Management System (IMS)

• Perform other duties assigned by Snr. Procurement and Logistic Officer and Management.

Requirement

• At least 1 year of relevant experience in the construction or interior design industry.

• Knowledge on procurement processes

• Proficiency in Microsoft Office, Microsoft Outlook (Email) and basic knowledge in ERP is an advantage

• Organizational skills