Assistant Procurement and Administrative Officer

GUAN HO CONSTRUCTION CO (PTE) LTD; Singapore; On-site; SGD 39,000 - 58,000; Full time

Job summary

Guan Ho Construction Co (Pte) Ltd is seeking a detail-oriented Procurement & Logistics Assistant to support senior staff in purchasing and ensuring timely delivery of general and bulk materials for projects. The role focuses on reviewing supplier arrangements, monitoring costs, and coordinating with the project team on equipment leasing.

You will maintain ERP records, handle debit/credit notes, verify invoices, and uphold the company's procurement policies.

Qualifications

• Knowledge of procurement processes and supplier management.
• Experience in purchasing Import/Export.
• Proficiency in Microsoft Office, Outlook, and basic ERP knowledge.
• Strong organizational skills and attention to detail.

Responsibilities

• Assist Senior Procurement & Logistics Officer in purchasing and ensuring timely delivery of materials for projects.
• Review supplier arrangements (price, delivery, performance, discounts) and monitor cost fluctuations.
• Coordinate with Project team on leasing/purchasing construction machinery and materials; monitor usage and reports.
• Input and maintain ERP records for inventory control and approved suppliers.
• Process debit/credit notes and reconcile supplier invoices; backcharge subcontractors if needed.
• Maintain store inventories and support IMS compliance.
• Prepare procurement transaction reports for management.

Skills

Procurement processes

Purchasing experience

ERP familiarity

Organizational skills

Tools

Microsoft Office

Microsoft Outlook

ERP system

Job description

• Assisting Snr. Procurement & Logistics Officer in purchasing and ensuring timely delivery of all general and bulk materials used in projects.
• Review purchasing arrangement with suppliers including price, delivery, performance and discount to achieve reduced supply-related transaction costs to the Company, as well as monitor and submit construction material cost fluctuation report to Quantity Surveyor.
• Monitor and control material budget quantity and wastages expected for the project Coordinate with Project team in the leasing/rental of construction machinery and purchase of construction material/equipment, as well as monitoring and reporting usage of supplies.
• Negotiation with suppliers and vendors.
• ERP entries for the inventory control and procurement of materials and maintaining approved suppliers/vendors list in the ERP system.
• Process and certify the debit notes and credit notes for supplier materials before processing suppliers’ payment, reconcile supplier invoice and process of backcharge to subcontrators.
• Management and monitoring of the main store and site store’s inventory count and system throug auditing.
• Ensuring adherence to Company’s procurement policies and procedures.
• Preparation of all procurement transaction reports to management, if needed.
• Store inventory updating regularly.
• Maintain and contribute to the effectiveness of Integrated Management System (IMS)
• Perform other duties assigned by Snr. Procurement and Logistic Officer and Management.

• Knowledge on procurement processes
• Experience in purchasing Import/ Export
• Proficiency in Microsoft Office, Microsoft Outlook (Email) and basic knowledge in ERP is an advantage
• Organizational skills