Assistant Administrative Officer (Procurement & Logistics)

GUAN HO CONSTRUCTION CO (PTE) LTD; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

GUAN HO CONSTRUCTION CO (PTE) LTD in Singapore is seeking an Administrative Officer to support the Snr. Procurement & Logistics Officer and ensure smooth operations across procurement, logistics and administrative systems.

You will source materials, coordinate deliveries, maintain supplier relationships and assist in cost monitoring and ERP activities to boost site efficiency.

Qualifications

• Diploma or equivalent in Business Administration, Procurement, Supply Chain or related field.
• Minimum 1 year of relevant procurement, logistics or administrative experience.
• Construction industry experience is an advantage.
• Proficient in Microsoft Office and ERP systems.

Responsibilities

• Source materials, equipment and services, obtain quotations and process purchase orders.
• Coordinate deliveries, transportation and equipment rentals to ensure smooth project operations.
• Build and maintain strong relationships with suppliers, subcontractors and service providers.
• Monitor purchase orders, deliveries and procurement records to ensure accuracy and timely fulfilment.
• Process supplier invoices, maintain documentation and support ERP and administrative activities.
• Assist in cost monitoring, tender sourcing and continuous improvement initiatives to enhance operational efficiency.
• Support equipment maintenance coordination, vehicle administration and other operational requirements.
• Perform other procurement, logistics and administrative duties as assigned by Management.

Skills

Strong communication

Education

Diploma or equivalent in Business Administration, Procurement, Supply Chain or related field

Tools

Microsoft Office

ERP systems

Job description

An Administrative Officer assists the Snr. Procurement &Logistics Officer in supporting the Company operations and administrative systems in ensuring the smooth running of the organization.

Responsibilities and Duties:

• Source materials, equipment and services, obtain quotations and process purchase orders.
• Coordinate deliveries, transportation and equipment rentals to ensure smooth project operations.
• Build and maintain strong relationships with suppliers, subcontractors and service providers.
• Monitor purchase orders, deliveries and procurement records to ensure accuracy and timely fulfilment.
• Process supplier invoices, maintain documentation and support ERP and administrative activities.
• Assist in cost monitoring, tender sourcing and continuous improvement initiatives to enhance operational efficiency.
• Support equipment maintenance coordination, vehicle administration and other operational requirements.
• Perform other procurement, logistics and administrative duties as assigned by Management.

Requirements

• Diploma or equivalent in Business Administration, Procurement, Supply Chain or related field.
• Minimum 1 year of relevant procurement, logistics or administrative experience.
• Construction industry experience is an advantage.
• Proficient in Microsoft Office and ERP systems.
• Strong communication, coordination and organisational skills.
• Able to work independently in a fast-paced environment.