Procurement Administrator

YYCircle (SG) Pte Ltd; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

YYCircle (SG) Pte Ltd in Singapore is seeking a Procurement Assistant to support the end-to-end purchasing process. You will prepare requisitions and orders, obtain supplier quotations, and coordinate delivery schedules while maintaining procurement records.

You'll work with internal teams and suppliers, ensuring accurate specifications and timely procurement. The role requires good communication, negotiation, and accuracy, with 1–2 years' related experience.

Qualifications

• 1–2 years of working experience in procurement, purchasing, or administrative support.
• Strong communication, negotiation, and time-management skills.
• Proficient in Microsoft Office, especially Excel and Word.
• Able to work independently and in a team.

Responsibilities

• Assist in preparing and processing purchase requisitions and purchase orders.
• Obtain quotations from suppliers and assist in price/specification comparisons.
• Coordinate with suppliers on product availability, pricing, delivery terms and order status.
• Follow up on outstanding purchase orders to ensure timely delivery of goods and services.
• Coordinate with internal departments to clarify specifications, quantities, and delivery requirements.
• Prepare procurement reports, purchasing summaries, and related documentation.

Skills

Procurement experience

Communication

Time management

Tools

Microsoft Excel

Microsoft Word

Job description

About the role

This role involves assisting in preparing and processing purchase requisitions and purchase orders, coordinating with suppliers, and maintaining procurement documentation.

Key responsibilities

• Assist in preparing and processing purchase requisitions and purchase orders

• Obtain quotations from suppliers and assist in comparing prices, specifications, and delivery terms

• Coordinate with suppliers regarding product availability, pricing, delivery schedules, and order status

• Follow up on outstanding purchase orders and ensure the timely delivery of goods and services

• Coordinate with internal departments to clarify specifications, quantities, and delivery requirements

• Prepare procurement reports, purchasing summaries, and other related documentation as required

• Maintain proper filing and documentation for audit and record-keeping purposes

• Perform other procurement and administrative duties as assigned by the supervisor or manager

About you

• 1–2 years of working experience in procurement, purchasing, or administrative support is an advantage

• Good communication, negotiation, and time-management skills

• Proficient in Microsoft Office, particularly Microsoft Excel and Word

• Able to communicate effectively with suppliers and internal departments

• Detail-oriented with strong follow-up and record-keeping skills

• Able to work independently as well as part of a team