Procurement Administrator

YY CIRCLE (SG) PRIVATE LIMITED; Singapore; On-site; SGD 31,000 - 40,000; Full time

Job summary

YY CIRCLE (SG) PRIVATE LIMITED in Singapore is seeking a proactive Procurement Assistant to support purchasing operations and administrative tasks within the procurement team.

You will assist in preparing requisitions and orders, obtain supplier quotes, compare terms, and coordinate delivery schedules. You will maintain meticulous records, liaise with internal departments and suppliers, and help generate procurement reports to keep processes efficient and auditable.

Qualifications

• 1–2 years in procurement, purchasing, or admin support.
• Effective communication and negotiation skills.
• Proficient in Excel and Word.
• Able to liaise with suppliers and internal teams.
• Detail-oriented with strong follow-up and record-keeping.

Responsibilities

• Assist in preparing and processing purchase requisitions and orders.
• Obtain quotations and compare prices and terms.
• Coordinate with suppliers on availability, pricing, delivery, and status.
• Follow up on outstanding orders to ensure timely delivery.
• Coordinate with internal departments to clarify specs and quantities.
• Prepare procurement reports and purchasing summaries.
• Maintain filing and documentation for audit purposes.
• Perform other procurement and admin duties as assigned.

Skills

Communication skills

Negotiation

Time management

Detail-oriented

Team player

Tools

Microsoft Excel

Microsoft Word

Job description

Job Responsibilities

• Assist in preparing and processing purchase requisitions and purchase orders.
• Obtain quotations from suppliers and assist in comparing prices, specifications, and delivery terms.
• Coordinate with suppliers regarding product availability, pricing, delivery schedules, and order status.
• Follow up on outstanding purchase orders and ensure the timely delivery of goods and services.
• Coordinate with internal departments to clarify specifications, quantities, and delivery requirements.
• Prepare procurement reports, purchasing summaries, and other related documentation as required.
• Maintain proper filing and documentation for audit and record-keeping purposes.
• Perform other procurement and administrative duties as assigned by the supervisor or manager.

Requirements

• 1–2 years of working experience in procurement, purchasing, or administrative support is an advantage.
• Good communication, negotiation, and time-management skills.
• Proficient in Microsoft Office, particularly Microsoft Excel and Word.
• Able to communicate effectively with suppliers and internal departments.
• Detail-oriented with strong follow-up and record-keeping skills.
• Able to work independently as well as part of a team.