Procurement Executive

SECUREX GS PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

SECUREX GS PTE. LTD. is seeking a Procurement Executive to support purchasing and general admin tasks. You will process orders, verify quotes, coordinate suppliers, track deliveries, and liaise with warehouse for goods receipt.

The role requires at least 2 years in purchasing or admin support, proficiency in Microsoft Office, and the ability to handle confidential information. Strong organizational and communication skills are essential.

Qualifications

• Minimum GCE O' Level or equivalent; diploma preferred.
• At least 2 years of experience in purchasing or administrative support.
• Proficient in Microsoft Office applications.
• Good organizational, communication, and multitasking skills.
• Able to work independently and handle confidential information.

Responsibilities

• Process purchase orders and verify quotes against requests.
• Coordinate procurement for materials, suppliers and equipment.
• Track delivery schedules and manage local and overseas shipments.
• Liaise with warehouse for goods receipt and documentation.
• Match supplier invoices with delivery orders and reports.
• Generate monthly outstanding PO reports for management.
• Perform data entry, filing and documentation.
• Ensure compliance with purchasing policies and procedures.
• Participate in quarterly stock takes and internal audits.
• Handle vendor communications via calls and high-volume emails.
• Support third-party coordination including contractors and logistics providers.
• Manage inventory and replenishment of office supplies.
• Handle orders for business cards, stamps, and company uniforms.
• Assist in planning and execution of company events and staff activities.
• Provide ad-hoc administrative support across departments as required.

Skills

Organizational skills

Communication skills

Multitasking

Education

GCE O-Level or equivalent

Diploma preferred

Tools

Microsoft Office

Job description

About The Role

We are currently seeking a dedicated and detail-oriented individual to join our team as a Procurement Executive to support both purchasing and general administrative functions.

Responsibilities:

Purchasing Duties

• Prepare and process purchase orders, verify accuracy and match with quotes.
• Coordinate procurement activities for materials, suppliers, and equipment.
• Track supplier delivery schedules and manage logistics for both local and overseas shipments.
• Liaise with warehouse team for goods receipt and ensure proper documentation.
• Resolve issues with purchases or services in collaboration with vendors or users.
• Match supplier invoices with delivery orders/service reports.
• Generate monthly outstanding PO reports for management.
• Perform administrative tasks including data entry, filing, and documentation.
• Ensure compliance with purchasing policies and procedures.
• Participate in quarterly stock takes and internal audits.
• Handle vendor communication via calls and high-volume emails.
• Support third-party coordination including contractors and logistics providers.

General Administrative Duties

• Manage inventory and replenishment of office supplies and pantry refreshments.
• Handle orders for business cards, rubber stamps, and company uniforms.
• Assist in planning and execution of company events and staff activities.
• Provide ad-hoc administrative support across departments as required.

Requirements:

• Minimum GCE 'O' Level or equivalent; diploma preferred.
• At least 2 years of experience in purchasing or administrative support.
• Proficient in Microsoft Office applications.
• Good organizational, communication, and multitasking skills.
• Able to work independently and handle confidential information.