Procurement Administrator

HONG YE GROUP PTE. LTD.; Singapore; On-site; SGD 38,000 - 58,000; Full time

Job summary

HONG YE GROUP PTE. LTD. in Singapore is seeking a Procurement Assistant to support requisitions, supplier quotations, and order coordination.

The role involves aligning with internal teams on specifications and delivery timelines, managing documentation, and ensuring orderly record-keeping. Candidates should have 1–2 years of experience in procurement, purchasing, or admin support, with strong communication and time-management skills.

Qualifications

• Procurement/purchasing experience or admin support preferred.
• Strong communication and negotiation skills.
• Detail-oriented with good record-keeping.

Responsibilities

• Prepare and process purchase requisitions and orders.
• Obtain quotations and compare prices, specs and delivery terms.
• Coordinate with suppliers on availability, pricing, delivery schedules and order status.
• Follow up on outstanding orders and ensure timely delivery of goods and services.
• Coordinate with internal departments to clarify specifications, quantities and delivery requirements.
• Prepare procurement reports, purchasing summaries and other related documentation.
• Maintain proper filing and documentation for audit and record-keeping purposes.
• Perform other procurement and administrative duties as assigned by the supervisor or manager.

Skills

Communication

Negotiation

Time management

Detail-oriented

Team player

Independent worker

Tools

Microsoft Excel

Microsoft Word

Job description

Job Responsibilities

• Assist in preparing and processing purchase requisitions and purchase orders.
• Obtain quotations from suppliers and assist in comparing prices, specifications, and delivery terms.
• Coordinate with suppliers regarding product availability, pricing, delivery schedules, and order status.
• Follow up on outstanding purchase orders and ensure the timely delivery of goods and services.
• Coordinate with internal departments to clarify specifications, quantities, and delivery requirements.
• Prepare procurement reports, purchasing summaries, and other related documentation as required.
• Maintain proper filing and documentation for audit and record-keeping purposes.
• Perform other procurement and administrative duties as assigned by the supervisor or manager.

Requirements

• 1–2 years of working experience in procurement, purchasing, or administrative support is an advantage.
• Good communication, negotiation, and time-management skills.
• Proficient in Microsoft Office, particularly Microsoft Excel and Word.
• Able to communicate effectively with suppliers and internal departments.
• Detail-oriented with strong follow-up and record-keeping skills.
• Able to work independently as well as part of a team.