Procurement Executive

SECUREX GS PTE. LTD; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

SECUREX GS PTE. LTD is seeking a detail-oriented Procurement Executive in Singapore to support purchasing and general administrative duties.

The role involves processing purchase orders, coordinating suppliers, tracking deliveries, and ensuring proper documentation across local and overseas shipments. You'll liaise with the warehouse team, handle vendor communications, manage office supplies, assist in events, and provide cross-departmental administrative support.

Qualifications

• Minimum GCE O'Level or equivalent; diploma preferred.
• At least 2 years of experience in purchasing or administrative support.
• Proficient in Microsoft Office applications.
• Strong organizational and communication abilities; multitasking skills.

Responsibilities

• Prepare and process purchase orders, verify accuracy and match with quotes.
• Coordinate procurement activities for materials, suppliers, and equipment.
• Track supplier delivery schedules and manage logistics for local and overseas shipments.
• Liaise with warehouse team for goods receipt and documentation.
• Resolve issues with purchases or services with vendors or users.
• Match supplier invoices with delivery orders and reports.
• Generate monthly outstanding PO reports for management.
• Handle vendor communications via calls and high-volume emails.
• Manage inventory and replenish office supplies.
• Plan and execute company events and staff activities.
• Provide ad-hoc administrative support across departments.

Skills

Organizational skills

Communication skills

Multitasking

Education

GCE O-Level or equivalent; Diploma preferred

Tools

Microsoft Office

Job description

About The Role

We are currently seeking a dedicated and detail-oriented individual to join our team as a Procurement Executive to support both purchasing and general administrative functions.

Responsibilities:

Purchasing Duties

• Prepare and process purchase orders, verify accuracy and match with quotes.
• Coordinate procurement activities for materials, suppliers, and equipment.
• Track supplier delivery schedules and manage logistics for both local and overseas shipments.
• Liaise with warehouse team for goods receipt and ensure proper documentation.
• Resolve issues with purchases or services in collaboration with vendors or users.
• Match supplier invoices with delivery orders/service reports.
• Generate monthly outstanding PO reports for management.
• Perform administrative tasks including data entry, filing, and documentation.
• Ensure compliance with purchasing policies and procedures.
• Participate in quarterly stock takes and internal audits.
• Handle vendor communication via calls and high-volume emails.
• Support third-party coordination including contractors and logistics providers.

General Administrative Duties

• Manage inventory and replenishment of office supplies and pantry refreshments.
• Handle orders for business cards, rubber stamps, and company uniforms.
• Assist in planning and execution of company events and staff activities.
• Provide ad-hoc administrative support across departments as required.

Requirements:

• Minimum GCE 'O' Level or equivalent; diploma preferred.
• At least 2 years of experience in purchasing or administrative support.
• Proficient in Microsoft Office applications.
• Good organizational, communication, and multitasking skills.
• Able to work independently and handle confidential information.