Procurement & Administration Executive

Osler Group Pte Ltd; Singapore; On-site; SGD 42,000 - 50,000; Full time

Job summary

Osler Group Pte Ltd in Singapore is seeking a Procurement & Administration Executive to join our corporate office team. This hands-on role centers on procurement, vendor management and general administrative support, offering ownership of an important function while gradually expanding exposure to business operations.

You should have 3–5 years in procurement or admin, a Diploma in Business Administration or related field, strong Excel skills and a meticulous, proactive approach.

Qualifications

• 3–5 years of experience in procurement, purchasing, administration or related business support role.
• Diploma or equivalent qualification in Business Administration, Supply Chain, Procurement, Finance or related field.
• Comfortable working with numbers, Excel and digital systems; keen to learn new tools and ways of working.
• Highly organized and detail-oriented with strong follow-through.
• Confident communicating with suppliers and across internal teams.

Responsibilities

• Coordinate end-to-end procurement across Osler Group, including supplies, equipment and services.
• Liaise with suppliers, obtain and evaluate quotations, and support negotiations for value, quality and reliability.
• Manage vendor relationships, maintain supplier records and monitor pricing, contracts and renewal timelines.
• Coordinate stock and supply requirements across clinics and corporate office; ensure timely replenishment.
• Maintain procurement records, pricing logs and relevant trackers.
• Work with Finance on invoices, reconciliation, and procurement records.
• Provide day-to-day corporate office administrative support including documentation and office supplies.
• Liaise with internal stakeholders to understand requirements and coordinate delivery of products and services.
• Support development and maintenance of procurement and administrative processes, policies and SOPs.
• Identify opportunities to improve workflows and increase cost and operational efficiency.
• Support selected business support and operational projects as role develops.

Skills

Procurement

Purchasing

Administration

Vendor management

Excel

Supplier communication

Education

Diploma in Business Administration / Supply Chain / Finance

Tools

ERP systems

Job description

At Osler, much of what enables thoughtful healthcare happens behind the scenes. We are a doctor-founded, values-led healthcare group, and we are looking for a Procurement & Administration Executive to join our corporate office team.

This is a hands-on role with procurement and vendor management at its core, alongside broader corporate administration responsibilities. For someone who is organised, dependable and keen to grow, the role offers the opportunity to take ownership of an important function while gradually gaining broader exposure to business support, process improvement and operations.

The Role

• Coordinate end-to-end procurement across the Osler Group, including supplies, equipment and services

• Liaise with suppliers, obtain and evaluate quotations, and support negotiations to ensure good value, quality and reliability

• Manage vendor relationships, maintain supplier records and monitor pricing, contracts and renewal timelines

• Coordinate stock and supply requirements across our clinics and corporate office, ensuring timely replenishment and appropriate stock levels

• Maintain accurate procurement records, purchase documentation, pricing logs and relevant trackers

• Work closely with Finance/Accounts on invoices, reconciliation, payment documentation and procurement records

• Provide day-to-day corporate office administrative support, including documentation, filing, subscriptions, office supplies and coordination with external service providers

• Liaise with internal stakeholders to understand requirements and coordinate delivery of products and services

• Support the development and maintenance of procurement and administrative processes, policies and SOPs

• Identify opportunities to improve workflows, strengthen controls and increase cost and operational efficiency

• Support selected business support and operational projects as the role develops

• Provide general administrative and operational support where reasonably required

What We Are Looking For

• Around 3-5 years of experience in procurement, purchasing, administration or a related business support role

• Prior exposure to healthcare and retail procurement is an advantage, but not essential

• Diploma or equivalent qualification in Business Administration, Supply Chain, Procurement, Finance or a related field

• Comfortable working with numbers, Excel and digital systems, with an interest in learning new tools and ways of working

• Highly organised and detail-oriented, with strong follow-through

• Confident communicating with suppliers and working across different internal teams

• Practical, resourceful and able to manage multiple priorities independently

• Reliable and proactive, with a strong sense of ownership and work integrity

• A collaborative team player who enjoys improving processes and getting things done well

• Keen to learn and develop into a broader business support or operations role over time

Salary

S$3,800-S$4,500 per month, commensurate with experience and suitability for the role.