Procurement Executive

Man Fut Tong Nursing Home; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

Man Fut Tong Nursing Home is seeking a Procurement Executive to oversee daily purchasing and inventory for medical supplies, general consumables, and kitchen stocks. You’ll partner with approved suppliers, logistics teams, and internal stakeholders to ensure timely deliveries, cost-efficiency, and regulatory compliance.

You will manage end-to-end orders, monitor stock levels, source alternates, coordinate vendor activities, and drive process improvements in a healthcare setting.

Qualifications

• Diploma in Business, Supply Chain, Procurement or related discipline or equivalent qualification.
• At least 1 year of relevant experience in purchasing or procurement.
• Healthcare/institutional regulated environments experience is an advantage.
• Proficient in Microsoft Word, PowerPoint and Excel; IT Savvy and quick to learn new systems.
• Good negotiation and communication skills.
• Meticulous, organised and able to work with internal and external stakeholders.

Responsibilities

• Purchasing & Orders: Process purchase requests and manage end-to-end orders for non-standardised consumables, medical supplies, and reagents in line with procedures.
• Inventory Control: Monitor usage patterns and stock levels; coordinate to prevent stockouts or overstocking; track expiry dates.
• Supplier Management: Source alternative suppliers, negotiate pricing and delivery terms, resolve issues on pricing, delays, or quality.
• Vendor & Equipment Coordination: Coordinate with vendors for equipment demos, site visits, and trials; arrange and monitor delivery of requirements.
• Logistics & Compliance: Coordinate shipping and customs clearance; verify regulatory documents (COA, licenses); track delivery timelines.
• Cost & Process Optimisation: Identify opportunities to consolidate recurring purchases through blanket orders to improve cost-efficiency.
• Administration & Reporting: Maintain purchasing records, support tender administration, and prepare procurement reports.

Skills

Negotiation

Communication

Education

Diploma in Business / Supply Chain / Procurement

Tools

Microsoft Word

PowerPoint

Excel

Job description

Job Summary

The Procurement Executive oversees daily purchasing and inventory for medical supplies, general consumables, and kitchen stocks. By partnering with approved suppliers, logistics teams, and internal stakeholders, this role ensures timely deliveries, drives cost-efficiency, and maintains compliance with all regulatory standards.

Key Responsibilities

• Purchasing & Orders: Process purchase requests and manage end-to-end orders for non-standardised consumables, medical supplies, and reagents, in line with procedures.
• Inventory Control: Monitor usage patterns and stock levels, coordinate with the store management team to prevent stockouts or overstocking, and track product expiry dates.
• Supplier Management: Source alternative suppliers to ensure continuity of supply, negotiate pricing and delivery terms, and resolve any issues regarding pricing, delays, or product quality.
• Vendor & Equipment Coordination: Coordinate with vendors for equipment demonstrations, site visits, and product trials, while arranging and monitoring the delivery of operational requirements.
• Logistics & Compliance: Coordinate shipping and customs clearance, verify regulatory compliance documents (such as certificates of analysis and licenses), and track delivery timelines.
• Cost & Process Optimisation: Identify opportunities to consolidate recurring purchases through blanket orders to improve cost-efficiency.
• Administration & Reporting: Maintain accurate purchasing records, support tender administration, and prepare regular procurement reports.
  

Requirements

• Diploma in Business, Supply Chain, Procurement or a related discipline, or equivalent qualification

• At least 1 year of relevant experience in purchasing or procurement

• Experience in healthcare, institutional or similar regulated environments will be an advantage

• Proficient in Microsoft Word, PowerPoint and Excel/ IT Savvy can pick up new system fast

• Good negotiation and communication skills

• Meticulous, organised and able to work effectively with internal and external stakeholders