Procurement Admin (1 Year Contract) #3,500 #NKC

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

Recruit Express Pte Ltd in Singapore is seeking a Contract Administration professional to manage and maintain contractual and commercial documents, liaise with internal stakeholders, and coordinate contracts, amendments and related documents.

The role also encompasses procurement and PO management, vendor onboarding, performance monitoring and providing administrative support to ensure audits, budgeting and timely issuance of contracts, work orders and completion certificates.

Responsibilities

• Draft, prepare, review and maintain contractual and commercial documents in accordance with company policies and procedures.
• Liaise with internal stakeholders to gather and clarify contractual, service and procurement requirements.
• Coordinate the preparation, issuance and distribution of contracts, amendments and supporting documents.
• Monitor contract validity, renewal dates, milestones and compliance requirements.
• Maintain an organised central repository of contract records and documentation.
• Create and issue Work Orders (WO), Shopping Carts, Purchase Requisitions (PR) and Purchase Orders (PO) using internal procurement systems.
• Coordinate purchase order approvals and ensure compliance with procurement procedures.
• Track purchase orders from issuance to fulfilment and closure.
• Prepare and obtain PO Completion Certificates, Service Acceptance Certificates and other project completion documents.
• Liaise with Finance and Procurement teams to facilitate timely invoice processing and payments.
• Act as the primary administrative contact for vendors and service providers.
• Coordinate vendor onboarding, registration, qualification and documentation.
• Maintain vendor records and ensure compliance with company policies.
• Monitor vendor performance, contractual obligations and service delivery.
• Coordinate contract renewals, quotation requests and vendor evaluations.
• Prepare reports, presentations and management updates on contract and procurement activities.
• Track departmental budgets, expenditures and purchase requests.
• Maintain accurate documentation and filing systems to ensure audit readiness.
• Support internal and external audits by providing the necessary records and documentation.
• Collaborate with cross-functional teams to ensure smooth procurement and operational processes.
• Ensure timely issuance of contracts, work orders, purchase orders, confirmations and completion certificates.

Job description

Contract Administration

• Draft, prepare, review and maintain contractual and commercial documents in accordance with company policies and procedures.
• Liaise with internal stakeholders to gather and clarify contractual, service and procurement requirements.
• Coordinate the preparation, issuance and distribution of contracts, amendments and supporting documents.
• Monitor contract validity, renewal dates, milestones and compliance requirements.
• Maintain an organised central repository of contract records and documentation.

Procurement & Purchase Order Management

• Create and issue Work Orders (WO), Shopping Carts, Purchase Requisitions (PR) and Purchase Orders (PO) using internal procurement systems.
• Coordinate purchase order approvals and ensure compliance with procurement procedures.
• Track purchase orders from issuance to fulfilment and closure.
• Prepare and obtain PO Completion Certificates, Service Acceptance Certificates and other project completion documents.
• Liaise with Finance and Procurement teams to facilitate timely invoice processing and payments.

Vendor Management

• Act as the primary administrative contact for vendors and service providers.
• Coordinate vendor onboarding, registration, qualification and documentation.
• Maintain vendor records and ensure compliance with company policies.
• Monitor vendor performance, contractual obligations and service delivery.
• Coordinate contract renewals, quotation requests and vendor evaluations.

Administrative Support

• Prepare reports, presentations and management updates on contract and procurement activities.
• Track departmental budgets, expenditures and purchase requests.
• Maintain accurate documentation and filing systems to ensure audit readiness.
• Support internal and external audits by providing the necessary records and documentation.
• Collaborate with cross-functional teams to ensure smooth procurement and operational processes.
• Ensure timely issuance of contracts, work orders, purchase orders, confirmations and completion certificates.