Manager, Corporate Administration Executive (Procurement & Finance Admin), Corporate Real Estate Services

UNITED OVERSEAS BANK LIMITED; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

UNITED OVERSEAS BANK LIMITED is seeking an experienced operations professional to oversee end-to-end support across Workforce Administration, Procurement, Finance, Asset/Software Management, Accounts Payable and general Operational support.

You will coordinate governance, vendor management, budgeting, asset lifecycle, and administrative services, ensuring accuracy, compliance, and timely service delivery within a large enterprise environment in Singapore.

Responsibilities

• Workforce Administration & Governance: Manage employee and contingent workforce processes, onboarding, transfers, extensions, offboarding.
• Review workforce records, system access, and security privileges to mitigate risks.
• Monitor contract renewals for contingent workforce.
• Procurement, Contract & Vendor Management: Manage PRs, POs, and compliance monitoring.
• Coordinate vendor onboarding and maintain vendor records in SAP and EAP.
• Track vendor service delivery and payment obligations.
• Support contract administration, including software subscriptions and renewals.
• Financial Administration: Manage financial transactions and AP/GL uploads, ensuring accuracy and compliance.
• Perform monthly reconciliations, expenditure reviews, and variance analysis.
• Support budget planning and yearly budget forecasting.
• Review DDA transactions and identify financial risks or irregularities.
• Asset, Software & Technology Management: Manage the full lifecycle of departmental assets, from acquisition to disposal.
• Administer software licenses and ensure licensing compliance.
• Coordinate asset verification exercises and follow up on audit findings.
• Maintain accurate asset records and safeguard company assets.
• Partner with IT on hardware refreshes, software upgrades, and technology planning.
• Accounts Payable, Invoice Management & Financial Controls: Oversee GR and invoice verification for timely payments.
• Investigate and resolve invoice, payment, and GR discrepancies with vendors and internal stakeholders.
• Operational & Business Support: Serve as the central coordinator for operational and administrative support activities.
• Coordinate office administration, facilities matters, courier services, and travel-related matters.
• Manage shared mailbox enquiries and ensure timely resolution within service standards.

Job description

Key Responsibilities:

• Workforce Administration & Governance
  • Manage employee and contingent workforce processes, including onboarding, transfers, extensions, and offboarding.
  • Review workforce records, system access, and security privileges regularly to mitigate risks.
  • Monitor contract renewals for contingent workforce
• Procurement, Contract & Vendor Management
  • Manage procurement activities, such as Purchase Requisitions (PRs), Purchase Orders (POs), and compliance monitoring.
  • Coordinate vendor onboarding and maintain vendor records in SAP and EAP.
  • Track vendor service delivery and payment obligations.
  • Support contract administration, including software subscriptions and renewals.
• Financial Administration
  • Manage financial transactions and AP/GL uploads, ensuring accuracy and compliance.
  • Perform monthly reconciliations, expenditure reviews, and variance analysis.
  • Support budget planning and forecasting yearly budget
  • Review Direct Debit Authorization (DDA) transactions and identify financial risks or irregularities.
• Asset, Software & Technology Management
  • Manage the full lifecycle of departmental assets, from acquisition to disposal.
  • Administer software licenses and ensure compliance with licensing requirements.
  • Coordinate annual asset verification exercises and follow up on audit findings.
  • Maintain accurate asset records and safeguard company assets.
  • Partner with IT on hardware refreshes, software upgrades, and technology planning.
• Accounts Payable, Invoice Management & Financial Controls
  • Oversee Goods Receipt (GR) and invoice verification processes to ensure timely payments.
  • Investigate and resolve invoice, payment, and GR discrepancies with vendors and internal stakeholders.
• Operational & Business Support
  • Serve as the central coordinator for operational and administrative support activities.
  • Coordinate office administration, facilities matters, courier services, and travel-related matters.
  • Manage shared mailbox enquiries and ensure timely resolution within service standards.