Procurement Admin

HAO HONG CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A construction company in Singapore is looking for a detail-oriented professional to manage sub-contractors’ claims and reconcile invoices. The role includes updating management on claims status, preparing debit notes for penalties, and verifying payment certifications. Candidates should have strong analytical skills and the ability to liaise effectively with suppliers and finance. The position requires attention to detail and the ability to resolve discrepancies efficiently, making it key to the smooth operation of site works.

Responsibilities

• Updates management on sub-contractors’ claims status.
• Prepares debit notes on back-charges and/or penalties.
• Assists in resolving discrepancies between records.
• Verifies payment certification issued to sub-contractors.
• Reconciling invoices against payment certification.
• Prepares quarterly accrual listing reporting.
• Works with suppliers to ensure accuracy in orders.
• Reconciles delivery orders and invoices.
• Liaises with suppliers to rectify discrepancies.
• Addresses issues with QS on certification amounts.
• Coordinates with finance on urgent payment needs.
• Performs other duties as assigned.

Job description

Responsibilities

• Updates management on sub-contractors’ claims status (i.e. work performed, penalties, back-charges, advances imposed on sub-contractors);
• Prepares debit notes on back-charges and/or penalties imposed on sub-contractors; follows up to ensure that such debit notes are contra against claims raised by sub-contractors;
• Assists in identifying and resolving discrepancies/errors between records of sub-contractor work completed against sub-contractor claims;
• Verifies and ensures that payment certification issued to sub-contractors are in accordance with approved sub-contractors’ interim payment recommendations;
• Reconciliation of sub-contractors’ invoices against payment certification issued;
• Prepares accrual listing reporting on a quarterly basis (i.e. work done by sub-contractors yet to be billed);
• Works closely with external suppliers to ensure the accuracy in price and quantity for materials ordered & delivered;
• Reconciliation of delivery orders against approved purchase orders and suppliers invoices;
• Liaises and rectifies discrepancies/disputes with external supplies;
• Liaises with QS of any discrepancy in certification amount;
• Liaises with finance for payment that requires immediate attention due to site work schedule;
• Performs any other duties as may be assigned.