Procurement Admin

China Communications Constructions Company Limited (Singapore Branch) - Surge; Singapore; On-site; SGD 28,000 - 45,000; Full time

Job summary

China Communications Constructions Company Limited (Singapore Branch) - Surge seeks a detail-oriented procurement administrator to support contract payment documentation and related administrative tasks in Singapore. You will prepare payment requests, manage approvals, and maintain accurate contract registers and procurement records.

The role requires a diploma in a related field, with 2+ years in procurement or payment processing, and strong MS Office skills.

Qualifications

• Diploma or equivalent in Business Administration, Supply Chain Management, Accounting, or related discipline.
• At least 2 years of relevant experience in procurement administration, contract administration, or payment processing.
• Familiarity with payment documentation, contract registers, invoices, and general administrative procedures.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Good communication and interpersonal skills, with the ability to coordinate with internal departments and Head Office.

Responsibilities

• Support the Procurement Department in handling contract-related payment documentation and administrative processes.
• Prepare and complete payment request forms, submit approvals, and follow up until completion.
• Maintain and update contract registers, payment records, and procurement tracking reports.
• Organise, file, and maintain logistics documents, shipping records, invoices, and other procurement-related documentation.
• Coordinate with HQ on GST-related documents, invoices, and supporting documentation.
• Liaise with internal departments and stakeholders to follow up on payment approvals and outstanding matters.
• Ensure proper filing and record-keeping for easy retrieval and audit purposes.
• Perform other administrative duties and ad-hoc tasks as assigned by the supervisor.

Skills

Communication skills

Interpersonal skills

Organizational skills

Education

Diploma or equivalent in Business Administration, Supply Chain Management, Accounting

Tools

Microsoft Office (Excel, Word)

Job description

JD:

• Support the Procurement Department in handling contract-related payment documentation and administrative processes.

• Prepare and complete payment request forms and supporting documents, submit approval requests through the company's internal system, and follow up until the approval process is completed.

• Maintain and update contract registers, payment records, and procurement-related tracking reports to ensure accuracy and completeness.

• Organise, file, and maintain logistics documents, shipping records, invoices, and other procurement-related documentation.

• Coordinate with the HQ on GST-related documents, invoices, and other required supporting documentation.

• Liaise with internal departments and relevant stakeholders to follow up on payment approvals, documentation, and outstanding matters.

• Ensure proper filing and systematic record-keeping of procurement documents for easy retrieval and audit purposes.

• Perform other administrative duties and ad-hoc tasks as assigned by the supervisor.

Job Requirements:

• Diploma or equivalent qualification in Business Administration, Supply Chain Management, Accounting, or a related discipline.

• At least 2 years of relevant experience in procurement administration, contract administration, or payment processing is preferred.

• Familiarity with payment documentation, contract registers, invoices, and general administrative procedures.

• Proficient in Microsoft Office applications, particularly Excel and Word.

• Good communication and interpersonal skills, with the ability to coordinate effectively with internal departments and Head Office.