Admin cum Purchaser

MEND TCM WELLNESS PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

MEND TCM WELLNESS PTE. LTD. is seeking an Admin cum Purchaser to manage daily administrative operations and oversee purchasing activities in Singapore.

The role includes handling procurement reports, invoices, 3-way matching, and liaising with suppliers to ensure timely deliveries. The ideal candidate has 1–2 years in administrative or purchasing roles, strong numerical skills, and proficiency with Microsoft Office.

Qualifications

• 1–2 years of administrative or purchasing experience.
• Detail-oriented with strong numerical and spreadsheet skills.
• Proficient in Microsoft Office.
• Good communication and coordination skills.

Responsibilities

• Maintain daily procurement reports and perform invoicing, 3-way matching, and supplier payment follow-ups.
• Process daily purchase requisitions and issue purchase orders based on departmental needs.
• Handle front desk reception, mails, couriers, and general office administration.

Skills

Procurement

Invoicing

Accounts payable

Vendor management

Microsoft Office

Administrative tasks

Education

Business Administration / Supply Chain / Accounting

Job description

Admin cum Purchaser

Working Hours: 8 hours per working day

Work Week: 6 off days per month

Annual Leave: 12 days onwards

Job Summary

• Manage comprehensive daily administrative and office operations to ensure smooth internal workflows.
• Independently oversee procurement processes, handling all purchasing-related reports, invoice verification, and financial reconciliation.
• Handle daily office administrative tasks (front desk reception, answering phone calls, managing mails and couriers).

Key Responsibilities

1. Purchase Reports & Invoicing

• Report Management: Establish and maintain daily procurement reports (e.g., purchase ledgers, monthly/quarterly purchase cost analysis reports, inventory movement reports, etc.).
• Invoicing & Reconciliation: Collect and audit supplier invoices, strictly execute 3-way matching (Purchase Order PO, Delivery Order DO, and Invoice), and handle monthly statement reconciliations.
• Financial Follow-up: Track accounts payable progress, organize and submit procurement-related documents to the finance department for payment processing.
• Vendor Documentation: Maintain the vendor database, procurement contracts, and historical price archives.

2. Purchasing Operations

• Process daily purchase requisitions (PR) and issue purchase orders (PO) based on departmental requirements.
• Handle routine material and office supplies inquiries, price comparisons, and daily vendor follow-ups.
• Track order delivery dates, monitor inventory levels, and assist with regular stock counts.

3. General Administration

• Handle daily office administrative tasks (front desk reception, answering phone calls, managing mails and couriers).
• Manage office supplies and pantry inventory, including stock checks and restocking.
• Handle classification, archiving, and data entry for administrative documents, contracts, and files.
• Assist in organizing internal meetings, company events, and other ad-hoc tasks assigned by management.

Job Requirements

• Business Administration, Supply Chain, Accounting, or a related field.
• 1–2 years of working experience in administrative or purchasing roles, with hands-on experience in handling purchase reports, invoice verification, and reconciliation strongly preferred.
• Highly detail-oriented, rigorous, with strong numerical and spreadsheet processing skills, and a strong sense of responsibility.
• Proficient in Microsoft Office
• Good communication and coordination skills to effectively liaise with various departments and suppliers.