6 Months Contract Procurement Coordinator #HJN

Recruit Express Pte Ltd; Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

Recruit Express Pte Ltd seeks an diligent administrative professional to support the procurement team in daily operations. You will handle contracts, NDAs, invoices and vendor coordination, ensuring accurate records and timely processing.

Applicants should have a Diploma or Degree in business/finance/IS and 1–3 years of relevant experience. Experience with SAP or Coupa ERP systems is a plus, with a keen eye for detail and strong organizational skills.

Qualifications

• Diploma or degree in business, finance or information systems
• 1–3 years of relevant admin or procurement experience
• Experience with SAP, Coupa or ERP systems is a plus

Responsibilities

• Provide administrative and operational support to the procurement team.
• Prepare, review and coordinate contracts and NDAs.
• Coordinate meetings with internal stakeholders and external vendors.
• Maintain procurement records and vendor information.
• Assist with purchasing, vendor coordination and subscription management.
• Process invoices and ensure accurate documentation.
• Monitor contract expiry dates and renewal activities.
• Data entry and maintenance of procurement records in systems.
• Prepare regular and ad-hoc procurement reports.
• Ensure compliance with internal procedures and record-keeping.
• Handle basic queries and provide general admin support.
• Undertake ad-hoc duties and projects.

Skills

Administrative support

Vendor coordination

Data entry

Education

Diploma/Degree in Business Administration, Finance or IS

Tools

SAP

Coupa

Job description

Job Responsibilities:

• Provide administrative and operational support to the procurement team.

• Assist in preparing, reviewing and coordinating contracts, agreements and Non-Disclosure Agreements (NDAs).

• Coordinate meetings, appointments and schedules with internal stakeholders and external vendors.

• Maintain and update procurement records, including purchase orders, contracts and vendor information.

• Assist with purchasing activities, vendor coordination and subscription management.

• Process invoices and ensure timely and accurate documentation.

• Monitor contract expiry dates and coordinate contract renewals.

• Perform data entry and maintain accurate procurement records in relevant systems.

• Prepare regular and ad-hoc reports to support procurement operations.

• Ensure proper documentation and compliance with internal procedures and record-keeping requirements.

• Attend to basic queries and provide general administrative support to the team.

• Undertake other ad-hoc duties and projects as assigned.

Requirements & Candidate Profile:

• Min Diploma or Degree in Business Administration, Finance, Information Systems or a related discipline.

• 1-3 years of relevant administrative, procurement or operations support experience highly advantageous

• Experience with procurement systems such as SAP, Coupa or other ERP systems will be an added advantage.