Planning & Operations Executive

SPH Media; Singapore; On-site; SGD 39,000 - 58,000; Full time

Job summary

SPH Media is looking for a meticulous administrative and procurement specialist to support the Technology Division in sourcing, finance, and contract workflows within a fast-paced environment.

The role focuses on time-sensitive purchase requisitions, vendor coordination, budget input, and ensuring policy compliance across procurement and finance processes.

Qualifications

• Diploma/Advanced Diploma in Business Administration, Finance, Supply Chain or equivalent.
• At least 2 years of relevant working experience.
• Proficiency in SAP S/4HANA, MS Office and Google G Suite; meticulous and proactive with deadlines.

Responsibilities

• Support sourcing and category management for procurement (direct/indirect).
• Initiate RFI/RFQ/RFP processes and ensure policy compliance.
• Handle time-critical PR processing to support urgent projects and continuity.
• Coordinate with requestors and Procurement for quotations and purchase requisitions.
• Execute contractual matters per corporate policies and ensure timely follow-through.
• Input budget codes, cost centres, and GL codes for all transactions.
• Assist with vendor invoice processing, PO matching and payment discrepancies.
• Maintain records, trackers, and documentation for procurement, contracts and finance operations.
• Provide general administrative support and liaise with internal stakeholders and vendors.
• Undertake any other ad-hoc duties as assigned.

Skills

Time management

Attention to detail

Cross-functional collaboration

MS Office & G Suite

Procurement knowledge

Education

Diploma/Advanced Diploma in Business Administration, Finance, Supply Chain or equivalent

Tools

SAP S/4HANA

Microsoft Office

Google Workspace

Job description

A key component in supporting the day-to-day administrative and operational activities of the Technology Division, with a strong focus on procurement and finance functions. The position requires someone who is meticulous, responsive, and able to operate independently in a fast-paced environment. The ideal candidate should possess a solid understanding of procurement policies, financial processes, and administrative workflows. A strong sense of urgency and ownership is essential, particularly in handling time-sensitive purchase requisitions and contract renewals.

Overall Purpose of the Job

A key component in supporting the day-to-day administrative and operational activities of the Technology Division, with a strong focus on procurement and finance functions. The position requires someone who is meticulous, responsive, and able to operate independently in a fast-paced environment. The ideal candidate should possess a solid understanding of procurement policies, financial processes, and administrative workflows. A strong sense of urgency and ownership is essential, particularly in handling time-sensitive purchase requisitions and contract renewals.

Key Responsibilities

• Manage administrative support for sourcing and category management activities for assigned procurement categories (direct/indirect).
• Initiate RFI/RFQ/RFP processes within the procurement system, ensuring accuracy and policy compliance.
• Understand and act on the time-critical nature of PR processing to support urgent project and service continuity needs.
• Coordinate with requestors and Procurement to obtain quotations, prepare purchase requisition documents, and manage approval workflows.
• Execute contractual matters efficiently and in accordance with corporate policies, ensuring timely follow-through.
• Accurately input and update budget codes, cost centres, WBS elements, and GL codes for all transactions.
• Assist with delivery order verification, invoice processing, purchase order matching, resolution of payment discrepancies, and ensure timely follow-up.
• Maintain records, trackers, and documentation related to procurement, contracts, and finance operations, ensuring completeness and alignment with audit and policy requirements.
• Provide general administrative support and assist in cross-functional coordination. Liaise with internal stakeholders and vendors to ensure smooth administrative workflows and timely deliverables.
• Undertake any other ad-hoc duties as assigned.

Required Qualifications

• Diploma/Advanced/Higher/Graduate Diploma in Business Administration, Finance, Supply Chain, or equivalent
• At least 2 years of relevant working experience in any field
• Preferably proficient in SAP S/4HANA, Microsoft Office & Google G Suite
• Meticulous, proactive, and able to manage time-sensitive tasks independently.
• Strong interpersonal skills and responsiveness in cross-functional collaboration.