ESP Administrator (Procurement, Sourcing, 1 Year Contract, Up to 4k) #HAC

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 39,000 - 54,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD is seeking an Administrative/Procurement Assistant to support contracts, NDAs, and end-to-end procurement activities. You will coordinate interviews, maintain records, process low-value purchases, and liaise with vendors across SAP, INFOmatch and Coupa.

The role requires 1–3 years in administrative positions and a diploma/degree in a related field. You will support data integrity, reporting, and ad-hoc procurement projects within a dynamic team.

Qualifications

• Diploma or degree in Business Administration, Finance, Information Systems, or related fields.
• 1 to 3 years of experience in administrative roles.
• Experience in Procurement management systems and tools.

Responsibilities

• Assist with the preparation, review and execution of contracts and NDAs.
• Coordinate and schedule interviews, meetings and discussions with internal/external stakeholders.
• Maintain accurate procurement records, including contracts, purchase orders and vendor information.
• Manage end-to-end processing of low-value purchases and straightforward subscriptions.
• Liaise with vendors to add/remove/transfer users and manage related account updates.
• Process invoices and support timely payment-related activities.
• Track contract expiry dates and coordinate contract renewals.
• Maintain procurement data across INFOmatch, SAP and Coupa.
• Ensure data accuracy and consistency across procurement management systems.
• Prepare regular and ad-hoc procurement reports for internal stakeholders.
• Maintain proper procurement documentation and ensure compliance with record-keeping requirements.
• Provide administrative and operational support for sourcing, procurement and related projects.
• Assist with simple end-user queries and provide basic support when required.
• Perform other administrative duties and ad-hoc tasks as assigned.

Skills

Administrative support

Procurement coordination

Vendor liaison

Data entry

Records management

Education

Diploma/degree in Business Administration, Finance, Information Systems or related fields

Tools

INFOmatch

SAP

Coupa

Job description

Key Responsibilities

• Assist with the preparation, review and execution of contracts and NDAs through wet-ink or e-signature.
• Coordinate and schedule interviews, meetings and discussions with internal and external stakeholders.
• Maintain accurate procurement records, including contracts, purchase orders and vendor information.
• Manage end-to-end processing of low-value purchases and straightforward subscriptions independently.
• Liaise with vendors to add, remove or transfer users and manage related account updates.
• Process invoices and support timely payment-related activities.
• Track contract expiry dates and coordinate contract renewals.
• Maintain accurate procurement data across systems such as INFOmatch, SAP and Coupa.
• Ensure data accuracy, integrity and consistency across procurement management systems.
• Prepare regular and ad-hoc procurement reports for internal stakeholders.
• Maintain proper procurement documentation and ensure compliance with record-keeping requirements.
• Provide administrative and operational support for sourcing, procurement and other related projects.
• Assist with simple end-user queries and provide basic support when required.
• Perform other administrative duties and ad-hoc tasks as assigned.

Requirement

• Possess a diploma or degree in Business Administration, Finance, Information Systems, or related fields.
• 1 to 3 years of experience in administrative roles.
• Experience in Procurement management systems and tools