12m Contract ESP Administrator #HFT

RECRUIT EXPRESS PTE LTD; Singapore; Hybrid; SGD 33,000 - 58,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD is seeking a procurement administrator to support contracts, NDAs and vendor management. You will handle document preparation, signing processes and ensure accuracy across procurement records in systems such as INFOmatch, SAP and Coupa.

You will also coordinate interviews, manage low-value purchases, monitor renewals and provide project-related admin support from a hybrid Singapore-based setup.

Qualifications

• Diploma or degree in Business Admin, Finance, IS or related.
• 1–3 years of relevant administrative experience.
• Familiarity with procurement systems is advantageous (INFOmatch, SAP, Coupa).

Responsibilities

• Assist with contract and NDA preparation, review, and signing.
• Coordinate interviews, meetings and appointments.
• Maintain procurement records and vendor information.
• Provide end-to-end admin support for low-value purchases and subscriptions.

Skills

Organisational skills

Time management

Attention to detail

Vendor management

Microsoft Office

Education

Diploma or Degree in Business Administration/Finance/Information Systems

Tools

INFOmatch

SAP

Coupa

Job description

Working Arrangement: 4 days WFO, 1 day WFH
Number of Vacancies: 2

Job Responsibilities

• Assist with the preparation, review and execution of contracts and Non-Disclosure Agreements (NDAs) through wet-ink and electronic signing processes.
• Coordinate and schedule interviews, meetings and other business appointments.
• Maintain and update procurement records, including contracts, purchase orders and vendor information.
• Provide end-to-end administrative support for low-value purchases and manage straightforward subscriptions independently.
• Liaise with vendors on user administration matters, including adding, removing or transferring users.
• Support invoice processing and related administrative activities.
• Monitor contract renewal dates and coordinate the renewal process.
• Enter and maintain accurate procurement records in relevant procurement management systems, such as INFOmatch, SAP and Coupa.
• Ensure data accuracy, integrity and consistency across procurement systems.
• Prepare regular and ad-hoc procurement reports to support internal stakeholders.
• Maintain procurement documentation and ensure compliance with record-keeping requirements.
• Provide administrative support for projects and operational activities relating to sourcing and procurement.
• Assist with addressing straightforward end-user queries.
• Perform other administrative duties as assigned.

Requirements

• Diploma or Degree in Business Administration, Finance, Information Systems or a related discipline.
• 1 to 3 years of relevant administrative experience.
• Good organisational and time management skills.
• Strong attention to detail and accuracy.
• Proficient in Microsoft Office applications.
• Familiarity with procurement management systems and tools is advantageous. Experience with INFOmatch, SAP or Coupa will be an added advantage.
• Good communication and interpersonal skills.
• Ability to manage multiple tasks, prioritise effectively and work with minimal supervision.
• Basic understanding of procurement processes and vendor management.
• Candidates with relevant transferable administrative or procurement experience are welcome to apply.